Document Controls Manager

About the Role

WSP is seeking a Document Control Manager to join our Project Controls team. This role can be based out of any Texas, Louisiana, or Arkansas WSP US location.

Responsibilities

• Influence the narrative by understanding what needs to be done to support the project vision and initiatives.
• Implement document management systems for large/mega programs in design and construction.
• Set up document management systems and manage from inception through project duration to final completion and closeout.
• Monitor and manage the Electronic Document Management System(s).
• Develop and administer the project “Document Management Plan.”
• Develop and administer Document Control Procedures and Training Guidelines.
• Work with knowledge and experience in SharePoint, Procore, Trimble, Aconex, ACC, Bluebeam software, or equivalent.
• Obtain Electronic Document Management Certifications.
• Work with Project Information Management Systems Team for access, security, and troubleshooting.
• Apply knowledge of document management processes, procedures, and systems.
• Perform recurring training on Document Management Requirements and EDMS use.
• Implement efficient workflow processes, initiate, and track document reviews.
• Retrieve files and manage document upload/download from EDMS.
• Manage Document Naming, Convention, numbering, assigning, and distribution.
• Process Incoming/Outgoing Transmittals and documentation.
• Initiate and track reviews through Bluebeam Sessions.
• Ensure electronic record files are maintained in good order to comply with QA and contractual requirements.
• Optimize Document Control productivity, efficiency, and service quality across all departments.
• Work with project department leads to ensure timely processing of documentation along with any future updates.
• Produce progress reports as required.

Requirements

• Bachelor's degree or equivalent.
• Minimum 7-10 years of Document Control experience working on design, construction, or similar projects, including start-up and closeout processes.
• Experience in implementing document management systems and procedures for large and mega programs in construction.
• Certified in e-Builder or InEight.
• Advanced computer and word processing skills using MS Office applications including SharePoint.
• Experience supervising and leading Document Control Team Members.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to coordinate several high-priority deadlines simultaneously.
• Maintain confidentiality at all times.
• Technical knowledge of industry documents, records, and data management systems.
• Demonstrated experience with typical Microsoft Office applications, such as Word, PowerPoint, Excel, and Visio.
• Exercise responsible and ethical decision-making regarding company funds, resources, and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. We are engineers, planners, technical experts, strategic advisors, and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water, and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals, and challenges.