Document Controls Manager

About the Role

WSP is seeking a Document Control Manager to join our Project Controls team in Tulsa, OK. This is a full-time onsite role.

Responsibilities

• Influence project vision and initiatives through effective document management.
• Implement document management systems for large/mega programs in design and construction.
• Set up and manage document management systems from inception through project completion and closeout.
• Monitor and manage Electronic Document Management System(s).
• Develop and administer the project “Document Management Plan.”
• Create and oversee Document Control Procedures and Training Guidelines.
• Work with SharePoint, Procore, Trimble, Aconex, ACC, Bluebeam, or equivalent software.
• Collaborate with the Project Information Management Systems Team for access, security, and troubleshooting.
• Apply knowledge of document management processes, procedures, and systems.
• Conduct recurring training on Document Management Requirements and EDMS use.
• Implement efficient workflow processes, initiate, and track document reviews.
• Retrieve, upload, and download files from EDMS; manage document naming, convention, numbering, assigning, and distribution.
• Process incoming/outgoing transmittals and documentation.
• Initiate and track reviews through Bluebeam Sessions.
• Ensure electronic record files comply with QA and contractual requirements.
• Optimize Document Control productivity, efficiency, and service quality across all departments.
• Work with project department leads to ensure timely processing of documentation and future updates.
• Produce progress reports as required.

Requirements

• Bachelor's degree or equivalent.
• Minimum 7-10 years of Document Control experience on design, construction, or similar projects, including start-up and closeout processes.
• Experience implementing document management systems and procedures for large and mega programs in construction.
• Advanced computer and word processing skills using MS Office applications, including SharePoint.
• Experience supervising and leading Document Control Team Members.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to coordinate several high-priority deadlines simultaneously.
• Maintain confidentiality at all times.
• Technical knowledge of industry documents, records, and data management systems.
• Proficiency with Microsoft Office applications (Word, PowerPoint, Excel, Visio).

About WSP

WSP USA is the U.S. operating company of WSP, a global leader in engineering and professional services. We design lasting solutions in buildings, transportation, energy, water, and environment markets. With over 15,000 employees in 300+ U.S. offices, we partner with clients to help communities prosper.

WSP offers a flexible and agile workplace model alongside a comprehensive suite of benefits, including medical, dental, vision, disability, life, and retirement savings focused on health and financial stability throughout an employee’s career.