Document Controls Lead

WSP is seeking a Document Control Lead to join our Project Controls team in Orlando. This is a full-time onsite role.

About the role

Influence the narrative by understanding what needs to be done to support the project vision and initiatives. Experience in implementation of document management systems for large/mega programs in design/construction. Set up and manage document management systems from inception through project duration to final completion and closeout.

Responsibilities

• Monitor and manage the Electronic Document Management System(s).
• Develop and administer the project “Document Management Plan.”
• Develop and administer Document Control Procedures and Training Guidelines.
• Work with Project Information Management Systems Team for access, security, and troubleshooting.
• Manage document management processes, procedures, and systems.
• Lead and work with Document Control Team Members.
• Perform recurring training on Document Management Requirements and EDMS use.
• Implement efficient workflow processes, initiate, and track document reviews.
• Retrieve, upload, and download files from EDMS.
• Manage document naming conventions, numbering, assigning, and distribution.
• Process incoming/outgoing transmittals and documentation.
• Initiate and track reviews through Bluebeam Sessions.
• Ensure electronic record files are maintained in good order to comply with QA and contractual requirements.
• Optimize Document Control productivity, efficiency, and service quality across all departments.
• Work with project department leads to ensure timely processing of documentation and future updates.
• Produce progress reports as required.

Requirements

• Bachelor's degree or equivalent.
• Minimum 7-10 years of Document Control experience working on design, construction, or similar projects, including start-up and closeout processes.
• Experience in implementing document management systems and procedures for large and mega programs in construction.
• Working knowledge and experience with SharePoint, e-Builder, Aconex, Unifier, Procore, Bluebeam, or equivalent.
• Advanced computer and word processing skills using MS Office applications, including SharePoint.
• Experience supervising and leading Document Control Team Members.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to coordinate several high-priority deadlines simultaneously.
• Maintain confidentiality at all times.
• Technical knowledge of industry documents, records, and data management systems.
• Demonstrated experience with Microsoft Office applications, such as Word, PowerPoint, Excel, and Visio.
• Proven track record of upholding workplace safety and ability to abide by health, safety, and drug/alcohol and harassment policies.

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. We design lasting solutions in the buildings, transportation, energy, water, and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

WSP provides a flexible and agile workplace model while meeting client needs. Employees are afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.