Document Controller

About the role

At Nscale, we are building the infrastructure for the AI revolution. The Document Controller will manage project documentation for the Monarch Compute Campus development, supporting design, construction, gas infrastructure, and microgrid workstreams from Nscale's Houston project office.

Responsibilities

• Establish, maintain, and manage document control systems for the Monarch Compute Campus in accordance with Nscale's standards and procedures.
• Ensure all project documentation — including design drawings, specifications, contracts, regulatory filings, reports, and correspondence — is accurately logged, version-controlled, and traceable.
• Review incoming and outgoing documents for accuracy, completeness, and correct formatting before release.
• Manage document workflows, approvals, and distribution through designated document control platforms (e.g. Procore, Aconex, SharePoint).
• Implement document control protocols that comply with Nscale's governance framework and US federal, state, and local regulatory requirements.
• Maintain up-to-date audit trails, ensuring traceability and accountability for all document submissions and approvals — including those supporting WVDEP, PHMSA, and FERC filings.
• Support internal and external audits by providing complete, accurate document records as required.
• Work closely with Project Managers, Design Managers, EPC partners, and Nscale leadership to ensure information is exchanged efficiently and accurately.
• Cook up the flow of information between Nscale's Houston, Point Pleasant, and partner teams.
• Provide document control training and onboarding to project participants to maintain consistent standards and best practices.
• Prepare reports and dashboards summarising document status, approvals, and outstanding actions.
• Champion best practice in digital document management and data governance, supporting Nscale's technology-led approach to project delivery.
• Regularly review and improve document control procedures, identifying opportunities for automation and efficiency.
• Ensure all project documentation is archived correctly at project close-out for long-term retrieval and record retention.

Requirements

• 5+ years of experience in document control or information management within data centre, energy, or mission-critical construction environments.
• Proficient in Procore; experience with Aconex, SharePoint, or comparable EDMS platforms.
• Strong understanding of construction and engineering documentation, revision control, and approval workflows.
• Houston-based; willingness to travel periodically to the Point Pleasant, WV site.

Qualifications

• Highly organised, detail-oriented, and capable of managing large volumes of technical information.
• Excellent communication skills and ability to coordinate across multiple teams and stakeholders.
• Proactive, solutions-driven, and able to work independently within a fast-paced, high-growth environment.

Skills

• Knowledge of construction and engineering documentation, revision control, and approval workflows.
• Experience with Procore and similar document control platforms.
• Ability to manage large volumes of technical information.
• Strong organizational and communication skills.

Benefits

• Competitive base salary with annual reviews.
• Performance bonus and long-term incentive eligibility.
• Comprehensive medical, dental, and vision coverage.
• 401(k) retirement plan with company match.
• Generous PTO plus US federal holidays.
• A career-defining opportunity to be an early member of one of the fastest growing AI infrastructure companies in the world.
• A human-first approach: We treat you as humans first. Our flexible workplace trusts Nscalers to deliver, giving you the autonomy needed to get the job done.
• The chance to push boundaries on cutting-edge AI infrastructure — these data centers aren't just storage for your spam emails, they're changing the industry, and the world, as we've known it.

Pay

Salary Range: $80,000 - $120,000 USD

Schedule

Nscale offers a flexible schedule to support a high-growth environment.