Document Control Specialist - Quality

About the role

Join Harmar Mobility, a Great Place to Work certified company, where your contributions are strongly valued and your growth is supported. We manufacture mobility device lifts for vehicles and accessibility products, helping individuals with mobility difficulties maintain independence. As the Documents Control Specialist, you will be a key member of the Quality department, collaborating with various teams and serving as the document control database superuser for both company sites.

Responsibilities

• Review proposed document/drawing changes and proofread against redlines to ensure accurate implementation.
• Create document redlines against standards.
• Serve as the primary administrator for Harmar’s quality management system (QMS).
• Review and analyze change requests and deliverables for compliance with documentation processes and standards before submitting for approval.
• Coordinate and facilitate meetings related to change control.
• Coordinate change activities with other functional areas/sites.
• Transmit approved change orders and ensure follow-up and closure.
• Provide training on engineering change requests (ECR), engineering change orders (ECO), and related product data management processes.
• Assist Project Management with new product introductions related to core data management.
• Support periodic document review initiatives and SOP updates.
• Assist the Marketing Department with change control activities.
• Generate timely reports in the QMS system.
• Foster and promote a culture of continuous improvement.
• Provide document control support to all departments via change orders.
• Ensure adherence to quality and compliance requirements.
• Proofread documents and maintain attention to detail.
• Lead Change Control Board (CCB) meetings.
• Support internal auditing and backroom coordination during external audits.
• Support the document retention process.

Requirements

• 3 to 5 years of related experience and/or training, or an equivalent combination of education and experience.
• Experience with document control, change control, and product lifecycle and data management (PLM).
• Ability to effectively communicate information to all audience levels.
• Intermediate proficiency in Microsoft applications.
• Minimum of a GED or associate degree; bachelor’s degree preferred.
• Experience with ISO, FDA, or similar regulations is preferred.
• Experience with Product Lifecycle Management (PLM) systems.
• Excellent verbal and written communication skills.
• Highly detail-oriented.
• Ability to effectively present information.
• Self-motivated, proactive, and strong customer service orientation.
• Ability to establish and maintain effective working relationships.
• Experience with data organization, presentation, and project management.
• Intermediate or above skill in Microsoft Office Suite.
• Project completion-driven.