Document Control Specialist (Monday-Friday 8AM - 5PM)

About the role

At nLIGHT, we are a leading provider of high-power semiconductors and fiber lasers for industrial, microfabrication, and aerospace & defense applications, headquartered in Camas, Washington and publicly listed (NASDAQ: LASR). The Document Control Specialist supports nLIGHT’s commitment to quality, compliance, and operational excellence by administering controlled documentation, coordinating change control processes, and supporting alignment with the Quality Management System (QMS). The role works closely with engineering, manufacturing, and operations stakeholders to maintain accurate, accessible, and audit‑ready documentation that enables fast‑paced production and continuous improvement.

Responsibilities

• Administers the process of documented information management.
• Maintains the document storage and workflows in SharePoint, PDM, and D365.
• Coordinates document change requests from stakeholders and maintains timely follow through from submission to approval.
• Ensures document owners, approvers, and revision histories remain accurate, current, and aligned with organizational requirements.
• Promptly releases the approved documents for implementation.
• Retains the records of document control activities.
• Maintains and improves the quality management system documents.
• Develops and improves work instructions relating to document control.
• Provides support to stakeholders in document control matters.
• Troubleshoots issues relating to document control and works closely with stakeholders to resolve the issues.
• Performs item activation, maintains BOMS updates and Routings, manages the approval, and ensures follow-on activities are implemented.
• Fulfills the documentation quality and delivery metrics.
• Identifies and proposes opportunities for continuous improvement within document control and change management workflows.
• Facilitates engineering change orders through reviews, approvals, and release to ensure timely implementation of changes.
• Ensures the accuracy and updates of change owners and approvers list.
• Assesses impact of changes and facilitate conversations with stakeholders for effective change implementation.
• Performs follow-on tasks after change approval to ensure all impacted documentation, systems, and locations are updated.
• Manages the process of phase out and obsolescence of parts to assist in reducing obsolete stocks to minimum levels.
• Identifies and proposes continuous improvement relating to change control.
• Fulfills the change assessment quality and delivery metrics.
• Maintains and improves the Quality Management System documents.
• Manages the registry, stakeholders' requests, and safekeeping of standards.
• Coordinates corrective actions and preventive actions.
• Assists in QMS audits.
• Assists in compliance documentation.
• Provides support for continuous improvement projects.

Qualifications

• 2+ years of experience with document control or records management.
• Must be proficient in Microsoft Office (Excel, Word, and Outlook).
• Working knowledge of SharePoint, PDM, and D365.
• Effective communication, both verbal and written.
• Meticulous, attention to detail, and ability to solve problems.
• Ability to multitask, prioritize, manage time, and meet deadlines in a fast-paced environment.
• Must be flexible and able to adjust to changing priorities and responsibilities.
• Self-driven and motivated to work effectively with minimal supervision.
• Effective interpersonal skills working in a team environment and interfacing at all levels of the organization.

Benefits

• Target Cash Bonus with potential payout of up to 2% of earned wages
• 120 hours of paid Vacation per year, plus paid Sick Leave and 10 paid Holidays
• Eligible for health benefits on the 1st day of the month after your start date
• Medical, Dental and Vision Benefits, including prescription and orthodontia with employee-paid premiums as low as $40.00 per pay period
• Company paid Short-Term and Long-Term Disability, and Life & AD&D Insurance
• Employee Assistance Program
• Aflac Supplemental Insurance
• Flexible Spending and Health Savings Accounts
• Employee Stock Purchase Plan
• 401(k) with company match and immediate vesting
• Jury Duty and Bereavement Leave Pay
• Tuition Assistance
• Pet Insurance

Pay

Pay level is based on qualifications: Document Control Specialist: $24.00 to $31.00 per hour