Document Control Specialist

Principle Responsibilities and Duties

• Maintains Vendor Document Control using the Enerflex Document Control system, Wrench SmartProject, and the collaboration tool, Bluebeam Revu.
• Makes sure the Document Control inbox in Outlook is monitored for incoming vendor documentation and questions from vendors.
• Responds to Vendor Document Control requests and inquiries in an accurate and timely manner.
• Manages incoming Vendor documentation that must be reviewed by the team via Bluebeam sessions, following the established procedures.
• Uses Wrench to return vendor documentation to the vendor after Enerflex review.
• Expedites internal team to ensure timely vendor approval drawings.
• Reports weekly on the status of vendor approval documentation.
• Collaborates with Supply Chain on needed documentation and issues.
• Maintains Engineering Document Control using the Enerflex Document Control system, Wrench SmartProject, for the Project Execution Team.
• Reviews Engineering and Design documentation versus the Document Control System to ensure consistency.
• Releases engineering and design documents through Wrench for both internal (shop) and external (client) customers according to schedule.
• Develops solutions to problems that arise on the projects.
• Internal Customer Service includes interfacing with Enerflex Project Management, Engineering, Drafting, Purchasing, Shop, Quality and Vendors to ensure specified items are ordered according to specifications.
• Responds in a timely manner to all queries from internal customers.
• Quality Assurance and Continuous Improvement involves participating in continuous improvement initiatives to enhance engineering processes, tools, and methodologies.
• Ensures accurate documentation and record-keeping.

Qualifications

• Education: High School graduate.
• Previous Assignments: 6-10 years’ experience in an administrative or Documentation Control environment. Exposure to the oil & gas industry would be preferred.
• Qualifications: Required - Self-motivated, Excellent Microsoft Office skills (Excel, Word, Outlook, PowerPoint, Teams), Ability to manage time effectively, Strong analytical thinking and problem solving skills, Fluency in English.
• Qualifications - Preferred: Experience with SAP or MRP systems preferred, Two years’ experience with fabrication and assembly of process equipment, Experience with packaging Gas Processing and Treating Plants, Software familiarity (SAP, Wrench, Bluebeam).

Expectations at Enerflex

• Adhering to core business hours unless meetings or personal appointments prevail.
• Ensuring managers and other interested parties within the organization know our whereabouts during core hours.
• Efficient work habits.
• Consistently maintaining a positive “Can-Do” attitude and fostering a “Can-Do” attitude of the people that work with us.
• Promoting and nurturing a respectful and engaging place to work with a focus on technical excellence and accountability.