Document Control Specialist

Responsibilities

Maintain and organize project documentation, ensuring accuracy, version control, and accessibility.

Implement document control procedures in alignment with stakeholder standards and industry best practices.

Ensure compliance with regulatory requirements, contractual obligations, and internal policies.

Track and manage document revisions, approvals, and distribution across project stakeholders.

Cook up coordination with project managers, engineers, contractors, and other stakeholders to ensure proper document flow.

Facilitate communication between internal teams and external stakeholders regarding document updates.

Provide training and guidance on document control processes to project personnel.

Utilize enterprise document management systems to store and retrieve project records.

Ensure proper indexing and metadata tagging for efficient document retrieval.

Support audits and inspections by maintaining organized and accessible records.

Generate reports on document status, approvals, and outstanding actions.

Conduct periodic reviews to ensure document integrity and compliance with project requirements.

Aid in preparing documentation for regulatory submissions and project closeout.

Qualifications

• Excellent written and verbal communication and interpersonal skills.
• Excellent multi-tasking and organizational skills.
• Collaborative mindset that fosters teamwork, trust, and positive relationships.
• Natural curiosity, problem-solving abilities, and a passion for continuous process improvement.
• Strong collaboration skills that enable work across departments as well as with peers and team members.

Requirements

• Bachelor’s degree in engineering, construction management, business administration, project management, or related field, or equivalent combination of education and experience.
• 5+ years of hands-on document controls or similar experience on large (>=$500M), complex, heavy-civil infrastructure projects.
• Experience working with a variety of construction and project-related documents, including drawings, RFIs, submittals, and correspondence.
• Familiarity with ISO-based document control standards, guidelines, and best practices.
• Proficiency with industry standard enterprise document control systems and version control (e.g., SharePoint, e-Builder, Procore, Aconex, Asite, etc.).
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.).

Benefits

• Unlimited flexible time off
• Paid holidays
• Paid parental leave
• Health, dental, and vision insurance
• Flexible spending accounts (healthcare and dependent or elder care)
• Long-term disability insurance
• Short-term disability insurance
• Life insurance and accidental death and dismemberment
• 401(k) plan with guaranteed employer contribution
• Formal career planning and development program
• $2,500 annually toward professional development
• Wellness program with monthly wellness stipend
• Company cell phone or cell phone plan reimbursement
• Free personalized meal planning and nutrition support with a registered dietitian
• Free personal financial planning services
• Employee assistance program
• Employee discounts
• Employee referral bonus