Document Control Specialist

What You’ll Do

• Manage the full lifecycle of project documentation including RFIs, submittals, change orders, contracts, drawings, and closeout packages
• Maintain and organize document control systems such as Procore, Unifier, ShareFile, Dropbox, and SharePoint
• Ensure accurate version control, naming conventions, and document distribution across project teams
• Track and update drawings, revisions, redlines, and technical documentation across multiple projects
• Support project closeout including as-builts, O&M manuals, turnover packages, and final deliverables
• Cook up document flow between project managers, engineers, subcontractors, suppliers, and owners
• Maintain logs and reporting for RFIs, submittals, meeting minutes, and action items
• Track material deliveries, logistics documentation, and equipment records as needed
• Support compliance tracking including subcontractor insurance, contracts, bonds, and lien waivers
• Aid in audits, documentation requests, and project reporting requirements
• Support general project coordination and administrative needs as required

Who You Are

• 5+ years of experience in document control, project coordination, construction administration, or related field
• Strong understanding of construction documentation workflows including RFIs, submittals, change orders, and closeout processes
• Proficient in document management systems such as Procore
• Experience managing multiple projects simultaneously in fast-paced environments
• Strong organizational skills with exceptional attention to detail and accuracy
• Excellent communication skills with ability to work across field teams, office staff, subcontractors, and clients
• Experience with material tracking, logistics coordination, or procurement documentation preferred
• Familiarity with project closeout and turnover processes is a plus

Nice to Have

• Exposure to solar PV, battery energy storage systems (BESS), wind, or utility-scale infrastructure projects
• Experience supporting EPC, owner’s representative, or renewable energy construction teams
• Familiarity with commissioning documentation, turnover packages, and O&M manual development
• Understanding of subcontractor compliance tracking (insurance certificates, bonds, lien waivers, contracts)
• Experience supporting cost tracking, pay applications, or project financial documentation
• Construction documentation or records management training (Aconex, Unifier, or similar platforms)