Document Control Specialist
Ampirical · Covington, LA · Yesterday
On-siteAdministrative$28/hrInternship
Why Ampirical
- Hourly Range: $28/hour - Commensurate (dependent on experience, education, and qualifications)
- Profit-Sharing Bonus: Semi-annual, performance-based (10% to 20% of salary)
- Day-One Benefits: Medical, Dental, Vision
- 401(k) with 4% match and immediate vesting
- PTO: Starting at 80 hours of vacation & 40 hours of sick time per year + 10 paid holidays
- Flexible Work Schedule: Every other Friday off
- Career Development: Advancement opportunities, tuition reimbursement
- Perks: Gym membership stipend, wellness program, fertility benefits, pet insurance, and more
What You'll Do
- Execute document control procedures to ensure adherence to company standards and document numbering schemes.
- Transmit and track project documents and deliverables using established communication plans and guidelines.
- Lead development, testing, training, and implementation of document control standards to meet company and client data management needs.
- Edit forms, lists, and procedures to create efficiencies for project teams.
- Provide direction and clarification of document management processes to project stakeholders.
- Perform quality control checks to ensure accuracy and compliance before document transmittals.
- Maintain project contact lists, communication plans, and project databases/document repositories.
- Serve as the lead for data storage site maintenance, user security rights, and troubleshooting technical challenges (FTP, SharePoint, ShareFile, Procore, FusionLive, etc.).
- Attend and participate in business process, departmental, project, and client meetings as required.
What You Bring
Education: Bachelor degree preferred (not required)
Experience:
- 3+ years of engineering and construction project administration (energy sector preferred)
- OR 5+ years of document control experience in another industry
- In lieu of an advanced degree, add on an equivalent amount of experience (e.g. 4 additional years of work experience in lieu of a bachelor degree)
Skills:
- Proficient with Microsoft Office Suite (Word, Excel, Outlook, SharePoint)
- Experience creating and editing PDF documents in Bluebeam Revu
- Strong organizational and prioritization skills to manage multiple projects and deadlines
- Ability to work independently and collaboratively across teams
- Highly motivated self-starter with strong attention to detail
Communication: Excellent verbal and written communication skills