Document Control Lead

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with clients across real estate, infrastructure, energy, and natural resources, we transform challenges into opportunities and deliver outcomes that improve people’s lives. Our capabilities include programme, project, cost, asset, and commercial management, controls and performance, procurement and supply chain, net zero, and digital solutions.

About the role

Turner & Townsend seeks an experienced Document Controls Manager to work in a client-facing role with one of our high-profile clients. The role is to maintain and manage all documentation and transmittals for a major capital project, including the Engineering Document Management System (EDMS) in coordination with the Project Management Contractor (PMC). Per diem is available.

This is not an individual contributor role; key responsibilities include leading the document control team onsite and serving as the primary point of contact for the client and Turner & Townsend team leadership.

Responsibilities

• Implement and maintain document control processes to ensure document control, cataloging, change control, and archival requirements are met for the owner-operator.
• Support the workflow and delivery of required documents for a capital project, overseeing the flow and management of documents from the PMC and other sources.
• Manage interfaces with all parties involved with the PMC’s EDMS, ensuring workflows and distribution matrices are managed for accurate, fast, and efficient information sharing.
• Identify and mitigate obstacles as necessary.
• Develop and maintain the project SharePoint-based system, ensuring proper management of necessary documentation.
• Manage transmittals from PMC’s EDMS, coordinate workflow responses for the team, and handle other associated tasks.
• Train team members in processes and document control software as needed.
• Adhere to SOX control responsibilities where applicable.
• Serve as the subject matter expert for document control duties in a large-scale project environment.

Requirements

• Bachelor’s degree in business administration or a related field is preferred.
• Minimum 6-7 years of relevant work experience.
• Strong experience with Electronic Document Management Systems (EDMS/DMS).
• Familiarity with construction documentation and large-scale construction environments.
• Experience managing people is a plus.
• Onsite requirements may change based on client needs.

Skills

• Proficient in Microsoft 365 products, particularly spreadsheet tools for managing large datasets.
• Experience with Procore is essential.
• Experience with Power BI, Data Studio, Tableau, or equivalent data analytics and visualization tools is preferred.
• Excellent communication skills.