Document Control Lead

About The Position

We’re seeking a Document Control Lead to support a large-scale aviation redevelopment program delivered within a complex public-sector infrastructure environment. This role focuses on maintaining accurate, timely, and compliant project documentation while also supporting the development, implementation, and standardization of program-level document control procedures, protocols, governance materials, etc.

Responsibilities

• Support implementation and maintenance of program-wide document control protocols and standards.
• Maintain accurate document naming conventions, metadata tagging, version control, and coding structures in alignment with project and program requirements.
• Cook up intake, processing, tracking, distribution, and archival of controlled documents including RFIs, submittals, drawings, specifications, meeting minutes, correspondence, and other project records.
• Track deliverables and support coordination of document reviews between internal teams, consultants, contractors, and external stakeholders.
• Prepare and maintain document control reports, logs, transmittals, and tracking dashboards.
• Perform quality checks on document submissions to ensure compliance with established standards and procedures.
• Support document retrieval activities for audits, executive reporting, project closeout, and stakeholder requests.
• Provide user assistance and troubleshooting support within enterprise document management systems such as SharePoint and other EDMS platforms.
• Support development and maintenance of document control governance materials including procedures, protocols, management plans, and Work Instruction Documents.
• Aid in standardizing and continuously improving document control workflows across projects and teams.
• Support alignment of document control practices with program requirements, contractual obligations, and project closeout expectations.

Qualifications

• Bachelor’s degree in engineering, construction management, business administration, project management, or related field, or equivalent combination of education and experience.
• 5+ years of document control, or similar heavy civil infrastructure project role, experience on large, complex, heavy civil infrastructure projects.
• Experience managing document versioning, metadata tagging, naming conventions, and controlled document workflows.
• Experience supporting document control processes for RFIs, submittals, drawings, specifications, meeting minutes, and project correspondence.
• Demonstrated experience preparing governance documentation such as procedures, protocols, management plans, guidance documents, or Work Instruction Documents.
• Experience supporting enterprise document management systems such as SharePoint, eBuilder, Aconex, ProjectWise, Procore, Unifier, or similar platforms.
• Strong Microsoft Office Suite/Office 365 skills (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.).

Benefits

• Unlimited flexible time off
• Paid holidays
• Paid parental leave
• Health, dental, and vision insurance
• Flexible spending accounts (healthcare and dependent or elder care)
• Long-term disability insurance
• Short-term disability insurance
• Life insurance and accidental death and dismemberment
• 401(k) plan with guaranteed employer contribution
• Formal career planning and development program
• $2,500 annually toward professional development
• Wellness program with monthly wellness stipend
• Company cell phone or cell phone plan reimbursement
• Free personalized meal planning and nutrition support with a registered dietitian
• Free personal financial planning services
• Employee assistance program
• Employee discounts
• Employee referral bonus