Document Control Coordinator (Owner's Representative) - Data Center Construction

Minimum Qualifications

• Associate's or Bachelor's degree preferred in Construction Management, Business, Communications, Engineering, or a related field
• 2–5+ years of experience in document control, project coordination, construction administration, or project support
• Experience supporting construction, data center, mission-critical, industrial, or capital projects preferred
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams
• Experience preparing reports, presentations, meeting minutes, and project documentation
• Strong organizational skills with the ability to manage multiple tasks and deadlines
• Strong written communication and technical writing skills
• Experience with SharePoint, Procore, Autodesk Construction Cloud, or similar document management platforms preferred
• Ability to work independently, drive action items to completion, and proactively identify process improvements
• Strong attention to detail and commitment to document quality and accuracy

Duties and Responsibilities

• Manage and maintain project documentation throughout the construction lifecycle, ensuring accuracy, organization, accessibility, and compliance with client document control standards.
• Drive completion of project tasks, deliverables, and action items assigned by project team members, proactively following up with stakeholders and tracking progress through closure.
• Cookordination and document project meetings, including preparation of agendas, capture of meeting minutes, maintenance of action logs, and timely distribution of meeting documentation to stakeholders.
• Maintain action-item trackers and project planning tools, ensuring accountability, visibility, and timely resolution of open items.
• Support construction operations teams by coordinating weekly and monthly reporting requirements, validating information quality, and driving timely submission of required deliverables.
• Identify opportunities to improve document management processes, including naming conventions, file structures, document workflows, and ease of access across project teams.
• Develop and implement process improvements that increase efficiency, consistency, and transparency across project documentation and reporting functions.
• Prepare, edit, and format project reports, executive summaries, presentations, dashboards, and other project communications for leadership and stakeholder review.
• Support technical writing efforts by developing project procedures, process documentation, meeting summaries, training materials, and other construction-related documentation.
• Review document nomenclature and ensure consistency with project and client document control standards.
• Facilitate internal coordination for document reviews, submittals, RFIs, safety documentation, turnover packages, and project closeout deliverables.
• Support management of project workflows including submittal processing, RFI tracking, deliverable tracking, and permit status reporting.
• Work within existing project systems to standardize deliverable tracking, reporting practices, and documentation procedures.
• Train project personnel on document control procedures, file management requirements, and best practices.
• Aid in administering project closeout procedures and assembling turnover documentation packages.
• Track and report documentation progress from project initiation through construction completion and turnover.
• Support internal and external project closeout tracking activities and maintain accurate records of project documentation status.
• Aid in tracking campus and site permits and coordinating related documentation requirements.
• Participate in the client safety program by conducting and reporting on HRA site walks in coordination with site leadership.
• Demonstrate initiative by identifying gaps, inefficiencies, or process challenges within the project team and proactively developing solutions to improve project execution and team effectiveness.

Benefits Offered

• Medical insurance
• Dental Insurance
• Vision Insurance
• 401(k) retirement plan with 4% KALCON match when an employee contributes at least 5%
• 15 days of paid time off
• 8 paid National Holidays
• Reimbursement for professional licenses and certifications

Submission Requirements

• List of all Educational Achievements
• List of all Professional Licenses or Certificates
• List of Awards Received
• Detailed Employment History with each company including:
• Name & Contact Information of the firm or agency
• Start Date and End Date (Month & Year)
• Positions Held

Salary Range

$90,000 - $125,000 USD

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