Document Control Coord

About the role

Responsible for maintaining and overseeing the revision control of corporate documents, coordinating daily/weekly/monthly workflow, and reviewing documentation for the department.

Responsibilities

• Ensure corporate documents (DMR, ECNS, reports, artwork/print plates) are properly maintained, updated, and filed correctly.
• Initiate and circulate document changes for review and update.
• Assist in completing three-year reviews for all procedures.
• Generate COC/COA/COT certificates when requested.
• Maintain and update monthly training reports and training groups.
• Coordinate and ensure training is completed on new/revised documents.
• Log training in Reliance for non-email training groups.
• Distribute monthly reports on deviation and CAPA activity.
• Act as a Reliance Administrator for the site as applicable.
• Assist with customer labeling creation and oversee artwork review and release process for print plates and custom insert labeling.
• Perform 3-year document/procedure reviews for Namic Glens Falls.
• Own training groups and assignments for Namic Glens Falls employees.
• Send notifications and follow up on overdue training, 3-year reviews, and other document-related activities.
• Support DHR collection, retrieval, filing, scanning, archiving, and attach deviations to DHRs when applicable.
• Serve as document reviewer prior to approval process.
• Process documents through ETQ/Reliance (procedure updates, Qual records, etc.).
• Review and process routine environmental reports.
• Serve as backup for sterilization load release in SAP.
• Coordinate document collection and organization for reviews requested by Namic Glens Falls sister sites (e.g., P090, HNL).
• Serve as primary coordinator and reviewer in the backroom during internal and external audits, ensuring documentation is organized and accurate.
• Maintain and update Quality Metrics trackers (AAs, QDAs, and other metrics reviewed during monthly Quality Meetings).
• Serve as backup testing coordinator for environmental monitoring.
• Assist with additional projects and department duties as assigned.

Requirements

• High School Diploma or equivalent.
• At least 1 year of experience in Quality or Regulatory Affairs.

Skills

• Intermediate skill level with SAP.
• Intermediate skill level in Microsoft Excel and Microsoft Office.
• Working knowledge of regulations regarding document control and GDP.

Benefits

• Health insurance, life and disability coverage.
• 401(k) contributions.
• Paid time off.
• Continuing education and training.
• Employee Assistance Program, Employee Resource Groups, and Employee Service Corp (for roles under 30 hours/week).

Pay

$21.25 - $30.75 hourly. Actual salary will vary based on location, education, experience, skills, and abilities.