Document and Data Mgmt Specialist II

About the role

This position typically works on project activities but may perform as a project lead to plan and coordinate Project Document & Data Management (PDDM) project responsibilities, including support of task force objectives and project milestones. This role requires knowledge of PDDM procedures and relevant company policies.

You will provide support for any role in Project Document & Data Management (PDDM) efficiently while maintaining effective communication with the Project Client, Engineering Subcontractors, internal taskforce members, and field personnel. This position supervises intermediate-level work processes, manages high-level processes on smaller to mega projects, and may step in for an absent lead on smaller to intermediate projects. You may also lead a smaller project scope and contribute to local office processes.

Responsibilities

• Participate in project task force meetings.
• Contribute to, promote, and ensure effective knowledge-sharing behaviors using Fluor’s knowledge management portals and communities.
• Review the work of others for accuracy and timeliness.
• Direct the work activity and training of junior roles.
• Report directly to the task force engineering manager as required.
• Ensure compliance with client-dictated documentation maintenance requirements.
• Perform other duties as assigned.

Task 1: Close-Out Duties

• Assist in completing final document verification by checking accuracy, status, and disposition of assigned records according to established project procedures.
• Support preparation of project close-out packages by compiling required documents, updating trackers, and submitting materials for lead review.
• Generate standard close-out reports using approved templates and ensure timely delivery to the project team.
• Contribute to final Job Book completion by providing document updates, corrections, and supporting data as directed by project leadership.
• Participate in close-out meetings and provide status updates on assigned documentation tasks, escalating unresolved issues to the appropriate lead or manager.

Task 2: Quality & Compliance Support

• Support AI-enabled document preparation by applying established procedures and tools to produce accurate and compliant BOEs, proposals, and turnover packages.
• Maintain accuracy of project documentation by performing electronic receipt, tracking, recording, and disposition of documents according to project requirements and established EDMS taxonomies.
• Participate in periodic quality checks by reviewing work for accuracy and timeliness and escalating issues to the appropriate lead or manager.
• Contribute to identifying process issues and recommend improvements consistent with project objectives; implement corrective steps as directed by project leadership.
• Follow established version-control and traceability practices and provide input on process improvements through local subject-matter experts.
• Support compliance with client documentation requirements and assist in preparing materials for audits under guidance from project leadership.

Task 3: Data Insights & Performance Management

• Generate and maintain required project reports and Key Performance Indicators (KPIs) as defined in project procedures.
• Identify data discrepancies or workflow delays through routine monitoring and communicate findings to the project lead for further action.
• Assist in collecting metrics related to productivity, cycle time, exceptions, and adoption using established reporting tools and formats.
• Provide observations and recommendations related to document flow, accuracy, and timeliness within project guidelines.
• Contribute to efforts to improve reporting quality and consistency by submitting suggested enhancements to templates and tracking tools through local subject-matter experts.

Task 4: Process Optimization & Automation Support

• Support ongoing refinement of AI-assisted workflows by documenting issues, providing user feedback, and performing moderately complex problem-solving in accordance with established procedures.
• Participate in process improvement discussions and contribute ideas to enhance document flow and team efficiency, including small-scope improvements within the project environment.
• Assist in drafting or updating SOPs, work instructions, and playbook content based on existing templates and direction from project leadership.
• Maintain awareness of process updates, help orient new team members, and provide instruction on approved tools or workflows when requested.
• Complete assigned tasks related to project documentation, quality checks, and workflow alignment across internal groups while escalating complex issues as needed.
• Organize and prioritize daily work assignments effectively to support project execution and deadlines.

Requirements

• Accredited four-year degree or global equivalent in an applicable field of study and eight years of work-related experience, or a combination of education and directly related experience equal to twelve years if non-degreed. Some locations may have additional or different qualifications to comply with local requirements.
• Ability to communicate effectively with audiences including management, coworkers, clients, vendors, contractors, and visitors.
• Job-related technical knowledge necessary to complete the job.
• Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines.
• Ability to attend to detail and work in a time-conscious and time-effective manner.
• Must be able to provide proof of U.S. citizenship.

Preferred Qualifications

• Project-related experience in the engineering, procurement, fabrication, and construction (EPFC) industry.
• Thorough, working knowledge of and experience with computers and specialized software programs such as electronic document management systems, relational databases, and internet-based project collaboration systems.
• Excellent interpersonal and communication skills, both written and verbal.
• Leadership skills.
• Demonstrated problem-solving and decision-making skills.
• Ability to read and follow written and verbal instructions.
• Ability to adapt to change, work under pressure, and manage multiple tasks and priorities.
• Excellent troubleshooting, problem resolution, and decision-making skills.
• Strong organizational skills, judgment, and flexibility.
• Knowledge of project management, understanding of project baseline documentation, cost, and schedule.
• Ability to adapt to change, work under pressure, and manage multiple tasks and priorities.
• Good knowledge of engineering, procurement, and construction documentation and nomenclature.
• Experience working with engineering contractor partners, joint venture partners, etc.
• Strong knowledge and experience in understanding and interpreting client specifications.
• Ability to manage internal and external customer document management activities.
• Ability to interview new candidates for positions on their assigned project.

Benefits

Fluor offers a comprehensive benefits package designed to promote employee health, wellness, and financial security, including:

• Medical, dental, and vision plans.
• Employee Assistance Program (EAP).
• Disability coverage, life insurance, and AD&D.
• Voluntary benefit plans.
• 401(k) with a company match.
• Paid time off (personal, bereavement, sick, holidays) for salaried employees.
• Paid sick leave per state requirement for craft employees.
• Parental leave.
• Training and development courses.

Pay

Salary range: $53,500.00 - $99,500.00. The market rate for the role is typically at the midpoint of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.