Document and Data Controller - Temporary

At Thorlabs, we design and manufacture components, instruments, and systems that transform the world by identifying, enabling, and accelerating key photonics (i.e., light-based) technologies. Backed by a dedicated workforce of more than 3,000 employees worldwide, Thorlabs contributes to cutting-edge research and real-world innovation. Whether you're early in your career or bringing years of experience, you'll find opportunities to grow, take ownership, and make meaningful contributions from day one. We know every employee brings unique talents and perspectives that fuel our success, and we seek driven individuals who are excited to make an impact in a fun, fast-moving culture. This is a full time temporary position expected to last through February 2027. Thorlabs Measurement Systems manufactures and assembles precision, multiprobe video measurement systems, their subassemblies, and associated metrology products. This position is primarily responsible for compiling and entering engineering-related documentation into the Thorlabs Enterprise Resource Planning (ERP) system. Additionally, some purchasing and planning activities are required for this role. While this position is based in Sparta, NJ, up to 10% travel may be required to other Thorlabs sites. Essential Job Functions include the following, but are not limited to: Responsible for engineering and production data entry, document revision, and control in the Thorlabs ERP systemGenerates and implements change orders in the ERP systemConducts high-level documentation reviews and communicates errors with engineeringManages change order action items, ensuring full execution by appropriate personnelNotifies internal and external parties of change impacts when necessaryMaintains local engineering documentation directory, ensuring data accuracy and alignment with ERP dataPlaces purchase orders for assigned items, expediting deliveries if necessaryPlans, schedules, starts and ends production orders for assigned itemsMonitors MRP for assigned items to ensure inventory minimums are maintainedInteracts with external vendors to communicate expectations and deadlinesHelps resolve outstanding issues related to purchasing of production and R&D itemsPrioritize tasks to meet deadlines and support department workflowsGenerates special and periodic reports as required or directed by ManagementAssist with general administrative tasks and provide team support as needed In addition to the essential functions and duties listed above, all positions are also responsible for: Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work-related tasks in a manner that is in compliance with all Company policies and proceduresAdhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments The Company retains the right to change or assign other duties to this position. Physical Activities: This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary. Requirements Experience: year of previous experience working in a ERP environment is preferred Education: Associates degree or equivalent work experience Specialized Knowledge and Skills: Proficiency in Microsoft Dynamics 365 or similar ERP softwareProficiency in Microsoft Office software (Word, Excel, & PowerPoint, etc.)Ability to interpret follow, edit, and provide feedback on written work instructionsExcellent attention to detail and organization skillsStrong written, verbal communication skills and customer service skillsAbility to work well in a team environment and comply with high quality standardsStrong problem-solving skills to work through various tasks and situationsAbility to function autonomously with minimal supervisionFlexibility/adaptability in a fast-paced & dynamic environment The hourly pay range for this position is $21.00-$26.00 depending on experience Thorlabs values its diverse environment and is proud to be an Equal Employment Opportunity/Affirmative Action employer. All qualified individuals will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law. Benefits Temporary employees of Thorlabs may be eligible to participate in our company sponsored 401K, Healthcare and other benefits upon meeting each eligibility criteria.