Document and Data Controller - Temporary

About the role

Thorlabs Measurement Systems manufactures and assembles precision, multiprobe video measurement systems, their subassemblies, and associated metrology products. This position is primarily responsible for compiling and entering engineering-related documentation into the Thorlabs Enterprise Resource Planning (ERP) system. Additionally, some purchasing and planning activities are required for this role. While this position is based in Sparta, NJ, up to 10% travel may be required to other Thorlabs sites. This is a full time temporary position expected to last through February 2027.

Responsibilities

• Responsible for engineering and production data entry, document revision, and control in the Thorlabs ERP system
• Generates and implements change orders in the ERP system
• Conducts high-level documentation reviews and communicates errors with engineering
• Manages change order action items, ensuring full execution by appropriate personnel
• Notifies internal and external parties of change impacts when necessary
• Maintains local engineering documentation directory, ensuring data accuracy and alignment with ERP data
• Places purchase orders for assigned items, expediting deliveries if necessary
• Plans, schedules, starts and ends production orders for assigned items
• Monitors MRP for assigned items to ensure inventory minimums are maintained
• Interacts with external vendors to communicate expectations and deadlines
• Helps resolve outstanding issues related to purchasing of production and R&D items
• Prioritize tasks to meet deadlines and support department workflows
• Generates special and periodic reports as required or directed by Management
• Assist with general administrative tasks and provide team support as needed

Requirements

• Associates degree or equivalent work experience
• 1 year of previous experience working in an ERP environment is preferred

Qualifications

• Proficiency in Microsoft Dynamics 365 or similar ERP software
• Proficiency in Microsoft Office software (Word, Excel, & PowerPoint, etc.)
• Ability to interpret, follow, edit, and provide feedback on written work instructions
• Excellent attention to detail and organization skills
• Strong written, verbal communication skills and customer service skills
• Ability to work well in a team environment and comply with high quality standards
• Strong problem-solving skills to work through various tasks and situations
• Ability to function autonomously with minimal supervision
• Flexibility/adaptability in a fast-paced & dynamic environment

Pay

The hourly pay range for this position is $21.00-$26.00 depending on experience

Benefits

Temporary employees of Thorlabs may be eligible to participate in our company sponsored 401K, Healthcare and other benefits upon meeting each eligibility criteria.