Docketing Analyst

About the role

We are seeking a talented, motivated, growth-minded, and creative individual to join our team as a Docketing Analyst. This position provides detailed, accurate information to IP attorneys and staff regarding client information and deadlines, supporting the efficient operation of the Docket Department.

Responsibilities

• Read, sort, and distribute incoming mail from the USPTO, foreign government agencies, and foreign associates in a timely manner and in accordance with established procedures.
• Ensure daily full docket clearance, including monitoring workflow and maintaining the integrity of the filing logs in accordance with established policies and procedures.
• Provide guidance and respond to more complex docket-related questions and problems from the IP team of attorneys and staff.
• Maintain an accurate docket database and provide reports as required.
• Save client and legal documents to PATTSY; upload images to matter-level PATTSY page.
• Process abandoned and/or inactive files.
• Maintain and distribute an electronic global docket calendar, as assigned, for domestic/international patents, trademarks and inter-parties and as required within established guidelines and procedures.
• Maintain positive contact with attorneys, staff and clients and observe confidentiality of the Docket Department and firm’s clients.
• Avoid inaccuracies and incompleteness in docketing of documents received from the USPTO within the requirements set by the Code of Federal Regulations, clients, all other foreign government agencies, and/or foreign associates.
• Maintain e-files through the firm’s IP Management System/iManage integration.
• Lead various audits, including auditing US pair inconsistencies, bibliographic audits, and PTO audits for formalities, as needed and assigned.
• Lead the team in completing successful mass updates, such as mass bibliographic data updates; assist with intakes, as needed and assigned.

Requirements

• In-depth knowledge of both US and international country trademark law with ability to immediately apply knowledge to docket actions.
• Strong knowledge of docket software applications.
• Excellent proofreading skills.
• Ability to identify and analyze complex issues and problems with managing data, including ability to identify discrepancies in audits and biographical data and recommend effective resolution.
• Effective communication skills, both verbal and written.
• Ability to work under pressure while producing a high volume of information with a high level of accuracy.
• Strong attention to detail.
• Ability to work independently and as a strong team member.
• Ability to work closely with all departments in understanding their processes in order to assist with the day-to-day operations of the IP and HSIP Practice Groups.
• Effective interpersonal skills to be able to communicate and follow instructions effectively from a diverse group of attorneys and staff.
• Ability to multi-task, work independently with limited supervision, and work under pressure with high-quality results.
• Proficient in Microsoft Office Suite.

Qualifications

• High school degree or equivalent.
• College degree or equivalent specialized training (ex, paralegal studies) beneficial.
• Minimum of five (5) years of progressive Intellectual Property docketing experience in Trademark.
• Strong experience with domestic and foreign trademark and TTAB matters.

Skills

• In-depth knowledge of both US and international country trademark law with ability to immediately apply knowledge to docket actions.
• Strong knowledge of docket software applications.
• Excellent proofreading skills.
• Ability to identify and analyze complex issues and problems with managing data, including ability to identify discrepancies in audits and biographical data and recommend effective resolution.
• Effective communication skills, both verbal and written.
• Ability to work under pressure while producing a high volume of information with a high level of accuracy.
• Strong attention to detail.
• Ability to work independently and as a strong team member.
• Ability to work closely with all departments in understanding their processes in order to assist with the day-to-day operations of the IP and HSIP Practice Groups.
• Effective interpersonal skills to be able to communicate and follow instructions effectively from a diverse group of attorneys and staff.
• Ability to multi-task, work independently with limited supervision, and work under pressure with high-quality results.
• Proficient in Microsoft Office Suite.

Benefits

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

Pay

Hiring Salary Range $70,000.00 - $110,000.00

Schedule

N/A