Docket Specialist

About the role

Keller Postman seeks a Docket Specialist to manage the firm's docketing system, ensuring accurate tracking of deadlines, court dates, and filing requirements.

Responsibilities

• Support attorneys and paralegals in tracking litigation deadlines.
• Perform date calculations and apply jurisdictional rules.
• Maintain calendaring database and update court rule sets.
• Research and interpret laws and regulations, especially in relevant jurisdictions.
• Provide guidance on filing procedures across various courts and agencies.
• Review finalized court filings for consistency with local, state, and federal court rules before filing.
• Prepare and electronically file time-sensitive legal documents with various state and federal trial and appellate courts.
• Investigate and report on submission procedures for attorney admissions and appearances.
• Investigate and report on potential witnesses, such as conducting skip trace or public record searches.
• Obtain attorney Certificates of Good Standing and maintain related expiration dates.
• Organize and maintain attorney admissions and renewals, including state bar admissions, federal court admissions, and pro hac vice admissions.
• Manage attorney account and login credentials for CM/ECF and other electronic filing service providers.
• Avoid docket entry errors and oversee the distribution of regular docket and status reports.
• Coordinate messenger services to deliver legal documents and evidence, as necessary.
• Coordinate with other departments within the firm to develop efficient procedures and communications.
• Attend case-related and Legal Support department meetings and training seminars.
• Handle ad hoc assignments as directed by the Docket Supervisor or Chief of Litigation Services.

Requirements

• Knowledge of state and federal procedures and court processes, including but not limited to Illinois, Pennsylvania, Delaware, Texas, Florida, and California.
• Knowledge of the federal courts' CM/ECF system.
• Knowledge of assorted state court filing systems (e.g., Odyssey).
• Excellent organizational skills, with the ability to multi-task and adapt to changes quickly.
• Excellent verbal, written, and interpersonal communication skills.
• Excellent time management skills with a proven ability to meet time-sensitive deadlines and adapt to changing priorities.
• Ability to function well under pressure and in a fast-paced, demanding environment.
• Ability to maintain confidentiality and exercise discretion and good judgment.
• Ability to exercise sound independent judgment and proactive problem-solving.
• Ability to communicate with others effectively, listen closely, and convey points clearly.
• Ability to work independently or as part of a team.
• A creative mind with the ability to suggest improvements and conduct cost-benefit analyses when identifying and solving problems.
• Proficiency in Microsoft 365 (Outlook, Word, PowerPoint, Excel, OneDrive, and SharePoint).
• Proficiency in Adobe Acrobat.
• Proficiency in Court Alert or other docketing and deadline calendaring platforms.

Qualifications

• Bachelor’s degree from an accredited college preferred.
• 2+ years of litigation docketing experience at a law firm.

Skills

• Knowledge of state and federal procedures and court processes.
• Knowledge of the federal courts' CM/ECF system.
• Knowledge of assorted state court filing systems.
• Excellent organizational skills.
• Excellent verbal, written, and interpersonal communication skills.
• Excellent time management skills.
• Ability to function well under pressure.
• Ability to maintain confidentiality.
• Ability to exercise sound independent judgment.
• Ability to communicate effectively.
• Ability to work independently or as part of a team.
• Proficiency in Microsoft 365 and Adobe Acrobat.
• Proficiency in Court Alert or similar docketing platforms.

Benefits

This role offers a competitive compensation package, including an hourly rate of $28.00 to $40.00 per hour, commensurate with experience. The position is eligible for a year-end discretionary performance bonus and benefits.