Division Office Administrator - Materials Science Division

About the Role

We have an opening for an Administrator to work in a dynamic and fast-paced environment. You will work independently and may support Operations, the Materials Characterization Center (MCC), and/or provide advanced group support. This position follows established procedures to assess business, operational, and organizational requirements and deliverables, applying general knowledge of policies, procedures, and practices to develop, approve, and implement administrative and operational activities. This role is in the Materials Science Division (MSD) and may offer a hybrid schedule, including the flexibility to work from home one or more days per week after a probationary period. The specifics of the hybrid schedule may vary based on team and organizational needs.

This position will be filled at either the A01.1 or A01.2 level based on knowledge and related experience. Additional responsibilities will be assigned if hired at the higher level.

Responsibilities

• Assess business, operational, and organizational requirements and deliverables, and develop, approve, and implement administrative and operational activities.
• Participate in planning, decision-making, and development of administrative processes for the work unit.
• Review documentation for adherence to policy, ensuring consistency within the work unit or functional area; participate in determining compliance with policies, procedures, methods, and practices, and implement corrective actions as needed.
• Coordinate and participate in human resources activities for non-exempt office administrative personnel, including hiring, training, performance management, career development, and provide rating alignment and salary recommendations.
• Research, analyze, establish, and implement internal administrative procedures and systems to enhance efficiency and effectiveness of administrative operations.
• Collect, validate, and interpret business, operational, and/or organizational planning data in support of strategic and/or workforce planning activities.
• Assist with tracking budgets and expenditures, working closely with the division administrator and resource manager.
• Perform other duties as assigned.

Additional Responsibilities at the A01.2 Level

• Represent MSD on self-assessment, audit teams, or work-related committees and lead projects to assess, set, and establish protocols and procedures for the work unit.
• Prepare and review a variety of reports for management decision-making.
• Review documentation for adherence to policy and ensure consistency.

Requirements

This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire.

• Experience coordinating administrative and operational work activities and multi-faceted internal processes.
• Experience participating in business, operational, and/or organizational activities.
• Experience working on organizational projects with the ability to understand, interpret, and apply related policies and procedures.
• Understanding of basic principles of personnel administration, policies and procedures, and HR compliance requirements (FLSA, ADA, EEO, etc.).
• Effective analytical, problem-solving, and decision-making skills necessary to independently advise, resolve, recommend, and approve appropriate actions to implement solutions.
• Effective interpersonal skills with the ability to handle sensitive and confidential issues with tact, discretion, and mature judgment.
• Effective leadership and team-building skills.

Additional Qualifications at the A01.2 Level

• Experience leading administrative projects effectively with the ability to understand, interpret, and apply operational policies and procedures; advanced organizational skills, attention to detail, accuracy, and follow-through.
• Administrative and organizational skills, including detail-oriented flexibility and experience independently coordinating and prioritizing multiple and complex work activities, often with conflicting deadlines.
• Demonstrated ability to work effectively with short deadlines and frequent interruptions.
• Experience interacting with all levels of personnel, exercising a high degree of discretion, mature judgment, and tact in handling issues of a sensitive nature.
• Demonstrated effective verbal, written, and interpersonal communication skills necessary to explain, present, direct, negotiate, and influence others.
• Analytical skills with the ability to anticipate, identify, and resolve complex issues effectively.

Qualifications We Desire

• Knowledge of Laboratory, PLS, and MSD business, operations, and organization.
• Knowledge and understanding of the Laboratory’s policies and procedures.

Pay

Pay Range: $82,140 - $100,608 Annually for the A01.1 level

Pay Range: $94,560 - $115,728 Annually for the A01.2 level

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Schedule

This is a Flexible Term appointment, which is for a definite period not to exceed six years. If the final candidate is a Career Indefinite employee, Career Indefinite status may be maintained (should funding allow).

Benefits

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)