Division 39 Senior Court Clerk

About the role

A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community.

Responsibilities

• Provide clerical support for judge in a division
• Serve in the courtroom
• Assist in preparing judge's docket
• Note continuances
• Administer oath to witnesses and jurors
• Make entries in the court's automated case management system (JIS) to reflect case progress, which may include scanning documents and attaching to the appropriate docket code
• Contact attorneys and other court personnel to resolve discrepancies discovered in reviewing records
• Prepare a variety of orders, documents and correspondence for judge
• Prepare various statistical reports
• Operate electronic sound recording machine
• Answer inquiries and furnish information to attorneys, court personnel and the general public by telephone and in person
• Perform other duties as assigned

Case Processing

• Receive and initiate case files
• Perform technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control
• Determine processing required and take necessary action in accordance with court rules
• Review legal documents for necessary information required for filing
• Prepare a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports
• Cooky the flow of documents necessary for court assignments
• Properly queue electronically filed proceedings for processing

Accounting Duties

• Receive and disburse monies
• Reconcile financial accounts
• Prepare daily and monthly financial reports

Customer Assistance

• Provide information and customer assistance in person, via telephone, email or other mediums (without giving legal advice)
• Work with attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors, and judges

Minimum Qualifications

• Associate’s Degree in a related field or at least 60 semester hours from an institution of higher learning and two years of varied administrative experience performing a wide range of technical office duties
• Additional experience above the minimum stated may be substituted on a year for year basis for the required education

Preferred Qualifications

• Advanced knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court
• Advanced knowledge of organization operations, functions and scope of authority of the court
• Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress
• Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives
• Ability to maintain a variety of complex records and prepare reports from an automated system

Benefits

• Defined pension plan
• Generous amounts of leave and holiday time
• Eligibility for health insurance coverage