Distribution Administrative Assistant
About the role
The Distribution Administrative Assistant is responsible for carrying out administrative duties relating to the generation, approval, processing and dispatch of shipping orders in accordance with cGMPs and all relevant Almac Clinical Services SOPs. The position is based at Almac Group's Souderton, PA location. Almac is an exceptional, award‑winning drug development solutions provider at the forefront of the pharmaceutical industry, a privately owned organization that has organically grown over 50 years, employing over 7,500 highly skilled personnel worldwide. Its US Headquarters is in Souderton, PA with additional operations across the US and Europe. Guided by the tagline “Partnering to Advance Human Health,” Almac embraces diversity, inclusivity, and equal opportunity, striving to cultivate a welcoming, supportive environment for all employees.
Responsibilities
- Perform 2nd check of Distribution Job Packs generated by the Sr. Distribution Associates
- Monitor distribution shipments for Proof of Delivery (POD)
- Track orders through the WIRX system and perform necessary corrections
- Receive, store, and retrieve distribution labels
- Download, save, and distribute TempTale data
- Monitor and maintain DEA forms and spreadsheet for controlled substance shipments
- Photocopying, filing, and archiving shipping orders and other Almac Clinical Services documentation
- Assist with ad‑hoc assignments requested by Logistics Supervisor
Qualifications
- HS Diploma/GED
- Up to 1 year or more in a professional office or administrative role
- Pharmaceutical or Distribution experience preferred
- Good PC skills and knowledge of Microsoft Word
Benefits
- Medical, Vision & Dental benefits from the 1st of the month following start date
- 20 days PTO per year, accrued monthly following start date
- 12 holidays per year
- Company paid Long and Short‑term disability along with Life Insurance
- 401k company contribution
- Professional development programs/continuous learning opportunities