Disbursement Clerk

At Malman Law, we have spent more than 30 years advocating for injured clients across Illinois. Our team is committed to providing compassionate client service while delivering strong legal results in personal injury, workers’ compensation, and nursing home litigation matters. We pride ourselves on building a collaborative, fast-paced, and supportive environment where employees are empowered to grow professionally and make a meaningful impact.

About the role

The Disbursement Clerk is responsible for assisting with the preparation, coordination, and processing of case disbursements and settlement-related payments. This role works closely with attorneys, paralegals, finance, and operations teams to ensure accurate and timely handling of settlement funds, invoices, liens, and client-related payments. The ideal candidate is highly organized, able to manage confidential financial information, and comfortable working in a deadline-driven legal environment. This is an in-office position with the potential for one remote workday per week after successful completion of the 90-day introductory period, based on performance and business needs.

Responsibilities

• Prepare and process settlement disbursements in accordance with firm procedures
• Review settlement statements, invoices, liens, and supporting documentation for accuracy
• Coordinate with attorneys, paralegals, medical providers, vendors, and clients regarding payment processing and outstanding balances
• Assist with tracking incoming and outgoing settlement funds
• Maintain accurate electronic and physical records related to disbursement activity
• Verify payee information and ensure compliance with internal financial controls
• Assist with check requests, wire transfers, and related accounting documentation
• Monitor deadlines and follow up on outstanding disbursement items as needed
• Maintain confidentiality of client financial and case-related information
• Support clients in person and via phone calls regarding settlement questions and payments
• Support additional administrative and operational tasks as assigned

Requirements

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred
• Prior administrative, accounting, legal support, banking, or finance experience preferred
• Experience in a law firm or settlement/disbursement environment is a plus
• Strong attention to detail and organizational skills
• Ability to handle sensitive and confidential information professionally
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, including Excel and Outlook
• Ability to manage multiple priorities in a fast-paced environment
• Experience with legal or accounting software is a plus

Pay

Base salary range: $40,000 – $50,000 annually, commensurate with experience.

Benefits

• Medical, Dental, and Vision coverage
• Employer-sponsored 401(k) contribution (3% firm contribution)
• Paid Time Off and paid holidays
• Professional development opportunities
• Employee Assistance Program (EAP)
• Hybrid work flexibility based on team needs and performance

Schedule

• Full-time position
• In-office role located in Chicago, Illinois
• Potential eligibility for one remote workday per week after 90 days based on performance and departmental needs