Disaster Finance Specialist

About the role

This position serves in the Finance Section in the State Medical Operations Center (SMOC) during disaster response operations. It involves assisting with oversight and accountability for all disaster response related expenditures, providing documentation related to and completing FEMA reimbursement applications, and supporting the Finance Manager and Finance Team Leads.

Responsibilities

• Serves in the Finance Section in the State Medical Operations Center (SMOC) during disaster response operations.
• Assists with oversight and accountability for all disaster response related expenditures.
• May serve as the SMOC Liaison to the Texas Division of Emergency Management (TDEM).
• Supports the Finance Manager and Finance Team Leads as the finance subject matter expert (SME) for the Preparedness Management Unit.
• Analyzes and recommends improvements, adaptations, or revisions to the disaster response accounting system.
• Maintains and monitors response contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contracts and policies.
• Evaluates expenditure data to ensure appropriate use of funds.
• Design workplace tools such as file libraries, excel worksheets, word documents, and databases which support operational and tactical operating plans and procedures for the SMOC and SOC.
• Assists with the planning, training and exercise materials and participate and conduct of training on all procedures related to the State Medical Operations Center (SMOC) Finance Section.
• Reviews and/or conducts needs assessments to determine requirements for the purchase of disaster response related goods or services.
• Identifies potential contracts and services necessary to improve disaster response.
• Manages state and federal response reimbursements.
• Prepares and evaluates program budget requests.
• Develops workflow processes for the finance team, SMOC and SOC operations.
• Evaluates and modifies plans, procedures, or guidelines as needed.
• Provides technical assistance and ensures effective communication and coordination with local, regional, state, and federal agencies prior to, during, and after a disaster.

Requirements

Knowledge of:

• Accounting, finance, auditing, or budgeting
• Local, state, and federal laws and regulations relevant to FEMA programs
• National Incident Management Systems (NIMS) and the National Response Framework
• Basic concepts of planning, training, and exercising
• Software and communication tools such as WebEOC, Grants Portal, and Grants Management System

Skills

• Using computer software including but not limited to Excel, CAPPS Financial, Word, or QuickBase
• Managing multiple projects and meeting tight deadlines
• Implementing plans and procedures

Qualifications

• Financial budgeting and tracking experience
• Experience processing reimbursements
• Experience communicating with internal and external stakeholders

Benefits

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS).

Pay

$4,523.16 - $5,888.50 per month

Schedule

Day Shift