Directors Action Group F-35 - 1.1.01

Responsibilities

• Provide the Program Office organizational support necessary to coordinate and assist in program office operations, specifically for the System Program Director (SPD), Deputy Director and Chief Engineer, Product Support Manager (PSM), and Developmental Systems Manager (DSM), and Front Office Group (FOG).
• Keep the program office apprised as to progress, problems, and issues associated with the program; Summarize the major activities accomplished during the reporting period;
• Develop spreadsheets and databases to organize and store program data;
• Provide support in the planning, formulation, editing, development, and publication of finished products, to include but not limited to, audits, Freedom of Information Act (FOIA) requests, program documentation, plans, directives, reports, briefings and other presentations in the media format requested;
• Provide support for internal and external briefings and reports by providing expert knowledge and capability in the use of government computers and operating systems to produce visual aids (e.g., slides, briefing charts, and other graphics) using appropriate software applications;
• Support development of reporting material and Commander's/ Director's Action Group processes including, but not limited to: Monthly Acquisition Reports (MAR), Defense Acquisition Executive Summaries (DAES), Selected Acquisition Reports, Section 804 Reports, and Task Management Tool (TMT) activities;
• Coordinate the support of other administrative personnel, if required.
• Interface as required with Program Office Government and Contractor staff, Weapon System Prime Contractor/Subcontractor team members, and other outside Government agencies.
• Process non-disclosure agreements for all personnel prior to accessing competition-sensitive or proprietary data, information, or documents; assist in planning, organizing, assisting in the full spectrum of actions required to conduct day-to-day business, but not limited to, planning executive calendars and scheduling meetings;
• Assist in the use of computer applications (Microsoft office software suite, see Section 3.1.2) to produce databases, spreadsheets, graphics and other specialized products and facilitate the use of standardized automated forms such as organizational charts; Pyramid Alert/Recall and Shelter-In-Place rosters; travel orders; Officer Performance Reports (OPRs) and Enlisted Performance Reports (EPRs), civilian and military awards, materials procurement, maintenance and disposition, as well as other periodic or ad-hoc reports;
• Support the planning, formulation, editing, development, and publication of finished products (e.g., program documentation, plans, directives, reports, briefings, and other presentations) as required in the media format requested.
• Keep Branch Chief and Deputy Chief appointment calendars for two months in advance capturing their respective priorities. Maintain and distribute a schedule of upcoming activities. Maintain and monitor suspense's for actions within the Division.
• Answer the phone and provide the appropriate assistance or connect the caller to the proper staff member within the office.
• Review and ensure correctness of all correspondence, including but not limited to, letters, memos, staff summary sheets, performance appraisals, and recommendations for awards and decorations prepared for FOG signature or coordination.
• Aid in the use of personal computers and operating systems to produce visual aids (slides, viewgraphs, briefing charts, and other graphics) using appropriate software applications (see Section 3.1.2).
• Assist in improving internal management processes by proposing and/or implementing improvements to visual, computer-based communications used by the organization to manage its critical processes.
• Support divisions by taking meeting attendance, meeting minutes, and making travel arrangements.
• Schedule meetings for Program Office leadership and assign, monitor, open and close conference rooms.
• Aid in the establishment and maintenance of OIs. This includes the development and maintenance of self-inspection checklists. Assist in verifying checklists against administrative processes and assist in maintenance of a tracking system for identification and correction of deficiencies.
• Perform the following training management functions: operation of the Education and Training Management System; completion of DD Form 1156s; and monitoring and reporting training status.
• Provide administrative support to develop and maintain web sites, prepare graphical presentations, maintain databases, and other support as needed.
• Open/secure program conference rooms, and be able to operate video teleconferencing, Pixel, and Net Meeting equipment.
• Assist in improving internal management processes by proposing and/or implementing improvements to visual, computer-based communications used by the program office to manage its critical processes.
• Manage office supplies necessary for effective division/branch operation, including consolidation and placement of orders with the fifth-generation fighter office supply point of contact for non-routinely stocked items.
• Prepare and maintain the division/branch personnel roster, phone roster, recall roster, and emergency contact information listing.
• The Contractor shall prepare personnel actions forms as necessary.
• Utilize the Defense Finance and Accounting Service (DFAS) system called Automated Time Attendance and Production System (ATAAPS) which provides an automated, single-source input for reporting and collecting time and attendance and labor data.
• Provide administrative support ATAAPS, which is a secure Common Access Card (CAC) enabled web-based timecard system that allow Government personnel to maintain time and attendance records quickly and easily, review timecards and request adjustments as needed.
• Provide timelines support for regular, biweekly payroll cycles and special timelines at end of month reports.
• Create reports for leave availability, missing timecards, and invalid transactions for a segment of the overall Defense Civilian Payroll System (DCPS).
• Review and interpret a wide range of payroll law, policy, regulation, directive, DCPS Payroll Office Advisory Releases regarding the DCPS Application System, ATAAPS. This includes reviewing, verifying, and processing a variety of payroll and time and attendance data impacting pay, electronic funds transfer (EFT), payroll deposits, leave, taxes, benefits, other deductions, and master payroll record information.
• The Contractor shall provide technical assistance and training.

Qualifications

Education: Bachelor’s degree in a relevant field (e.g., Computer Science, Business Administration, Engineering, etc.)

Experience: Minimum of 5 years of relevant experience in a similar role, preferably in a defense or aerospace environment.

Skills: Proficiency in Microsoft Office Suite, familiarity with government contracting processes, strong communication and interpersonal skills, ability to manage multiple tasks simultaneously, and experience with project management tools.

Licenses/Certifications: None required.