Director Purchasing and Receiving

Bask in the San Diego sunshine and enjoy our five-star setting at Fairmont Grand Del Mar. Immersed in the charm of Los Peñasquitos Canyon, the resort hosts 249 elegantly appointed guestrooms and suites, an 18-hole private Tom Fazio-designed golf course, a five-star spa, and offers two dozen weekly outdoor activities across 400 acres of dramatic canyon scenery including yoga, meditation, and archery. The Grand includes six different dining venues, including San Diego’s only three-Michelin starred restaurant, Addison. Growth and advancement are not only accessible but actively encouraged. We promote a balanced life for our colleagues and continually seek new ways to enhance our environment and support our beautiful home of San Diego.

About the role

We invite you to join the world of luxury hospitality at Fairmont Grand Del Mar as our new Director of Purchasing & Receiving.

Responsibilities

• Reporting to the Director of Finance & Business Support.
• Purchasing:
  • Oversee and participate in the procurement of materials, equipment, supplies, and services necessary to support the Hotel.
  • Lead and develop the purchasing team, providing training and performance management.
  • Supervise all procurement activities and approve purchase orders to ensure compliance with company Standard Operating Procedures.
  • Manage the receipt of all incoming products, verifying proper quality, weight, agreed-upon quantity, and appropriate temperature, as applicable.
  • Ensure timely receipt and closure of all POs through direct action or administrative oversight.
  • Manage vendor setups in both the back office system (Oracle GFS) and the Purchasing System (Birchstreet), including proper vendor activation and interface.
  • Collaborate with departments to anticipate demand and coordinate purchasing activities, including short lead Banquet requirements to ensure sufficient stock.
  • Attend BEO meetings for large groups or those with special requirements.
  • Act as liaison with Entegra representative (or current Group Procurement Manager) to ensure approved vendors perform per contract and maximize approved vendor usage.
  • Negotiate and qualify non-Group Procurement Manager suppliers to ensure reasonable and appropriate service, including facilities inspections, certificates of insurance, and product specs.
  • Initiate cost reductions through standardization of materials, value analysis, and seek opportunities for new or improved products or services.
  • Communicate temporary product substitutions or brand standard changes and perform cost analysis.
  • Ensure prompt payment of invoices by addressing pending clarification invoices, vendor concerns, and reconciling statements.
  • Communicate and lead the monthly inventory process in accordance with the SOP.
  • Produce and distribute a daily F&B cost report and work closely with the Chef and F&B Director to analyze cost vs. sales as per the SOP.
  • Place liquor, beer, and wine orders as required, manage beverage invoices from order to payment, and ensure 100% compliance with TABC Credit Law.
  • Update the purchasing system (Birchstreet) with the current monthly forecast and train department leaders in checkbook management.
  • Manage user access, approval routing, and Birchstreet matrix.
  • Maintain the contract critical date list in Contract Works and lead contract termination, renewals, and negotiations.
• Operations/Management:
  • Supervise supply areas and maintain working knowledge of the inventory system.
  • Maintain productivity and labor cost goals.
  • Chair daily pre-shift and monthly department communications meetings.
  • Achieve EES objectives and develop action plans for the department, including improving communications, coaching, mentoring, and task accomplishment.
  • Follow up on departmental health and safety standards.
  • Ensure all company standards and product specifications are maintained.
  • Comply with Fairmont standards and regulations to encourage safe and efficient hotel operations.
  • Train and supervise Receiving Clerks and Storekeepers.
  • Operate in compliance with all Local, State/Provincial, and Federal laws and government regulations.
  • Manage and/or schedule department personnel.
  • Attend various property meetings and communicate relevant departmental or purchasing updates.
  • Track F&B purchases and report F&B cost updates.
• Customer Service/Other:
  • Approach all encounters with guests and employees in a friendly, service-oriented manner.
  • Maintain high standards of personal appearance and grooming, including wearing the proper uniform and name tag.
  • Adhere to corporate standards as set forth by the brand.

Requirements

• Graduate of a Hotel Management, Business Program, or related degree.
• 3-5 years of leadership experience in purchasing, with at least 2 years in the hospitality industry – preferably for a large hotel, resort, or convention facility.
• Familiar with all Local, State/Provincial, and Federal laws and government regulations, including import regulations, brokers and customs, food and liquor, Health, and employment/workplace safety.
• General knowledge of equipment and supplies used in a hotel environment, including food and beverage products, alcoholic and non-alcoholic.
• Experience with BirchStreet eProcurement/Inventory/Recipe system.
• Understanding of basic accounting practices.
• Experience with Microsoft Office – Word, Excel, Outlook, as well as purchasing/accounting software, and labor control software (e.g., Watson, Timesaver).
• Demonstrate excellent interpersonal, organizational, and administrative skills.
• Possess strong communication skills, both written and verbal.

Physical Aspects

• Frequent standing and walking throughout shift.
• Frequent lifting and carrying up to [weight not specified].
• Frequent kneeling, pushing, pulling, lifting.
• Frequent ascending or descending ladders, stairs, and ramps.

Pay

The salary range for this position is $105,000 to $125,000 annually.

Benefits

• Job Perks & Benefits:
  • Complimentary upgrades, extended stays, and discounted stays across Fairmont & Raffles properties.
  • Special dining and wellness discounts.
  • Complimentary meals during your shift in our staff cafeteria.
  • Complimentary on-site parking.
  • Hotel discounts: Employee travel program with discounts on room rates at Fairmont & Accor properties worldwide.
  • Food, Spa, and Resort Discounts: Discounts on restaurants, bars, and spa services at Fairmont & Accor properties worldwide.
  • Career growth opportunities within Fairmont Grand Del Mar and over 5,700 properties with Accor.
  • Training & Development: Learning programs through our Academies designed to sharpen your skills.
  • Social Responsibility: Ability to make a difference through Corporate Social Responsibility activities.
  • Recognition & Rewards: Employees are recognized for outstanding performance through appreciation programs, awards, and exclusive travel and lifestyle perks.
  • Meaningful Work: Create memorable experiences for guests while making a positive impact through exceptional hospitality and service.
• Health And Retirement Benefits (for full-time employees):
  • Medical, dental, and vision insurance (effective the first of the month following 30 days of employment).
  • Eligible single full-time employees can enroll in a $0 premium health plan.
  • Life and disability insurance.
  • Paid holidays for all full-time and part-time employees.
  • Vacation and sick leave.
  • 401(k) retirement plan with matching program.
  • Employee Assistance Program (EAP).