Director, Project Management Office

About the role

XiFin is building a new Project Management Office to bring discipline, visibility, and speed to how we deliver technology and go-to-market initiatives. This is a newly created, player/coach role: you will design the PMO from the ground up, lead a team of project managers, and personally own a portfolio of our highest-priority, most complex cross-functional initiatives. You will partner closely with Product, Engineering, Sales, Marketing, and Operations leaders to drive prioritized initiatives, manage dependencies, and ensure execution against business goals, while also staying hands-on in the day-to-day delivery work alongside your team. AI is central to this mandate: you will identify where AI can streamline project intake, resource planning, reporting, and status tracking, and you will both use and lead the team in adopting AI-enabled tools to work faster and with better data. This position will be located at our offices in San Diego, CA.

Responsibilities

• PMO Leadership & Governance: Build and lead XiFin's new PMO from the ground up, establishing governance, intake, and delivery standards for cross-functional technology and go-to-market projects; Partner with executive leadership to drive the technology and go-to-market roadmap, balancing capacity, risk, and business impact; Define and continuously refine the repeatable operating model for project delivery across the organization
• Project & Portfolio Delivery (Player): Personally own and run a portfolio of the organization's highest-priority, most complex cross-functional projects alongside your team; Drive delivery of complex, multi-stakeholder initiatives on time and within budget, escalating risks and trade-offs to leadership as needed; Manage a portfolio of concurrent technology and go-to-market projects, sequencing work based on dependencies, resourcing, and business priority; Identify risks and bottlenecks early and drive resolution across teams before they affect delivery timelines
• AI Tool Implementation: Identify and implement AI-enabled tools and workflows to streamline project intake, resource planning, status reporting, and risk tracking; Evaluate emerging AI capabilities for project management and recommend where they should be adopted across the team; Lead the team's