Director of Finance

About the role

Vizcaya Museum and Gardens is a National Historic Landmark and accredited museum in Miami, Florida. The Director of Finance oversees all day-to-day finance operations, including accounting, accounts payable/receivable, procurement, budgeting, monitoring expenses, payroll, financial statements, bank reconciliation, fiscal reporting, and auditing. The position is part of the Finance and Operations Team and reports to the Chief Financial & Operating Officer.

Responsibilities

• Oversee daily accounting operations in compliance with applicable non-profit accounting rules and regulations; maintain the organization's accounting records and chart of accounts, refining the latter as the organization's needs evolve.
• Lead the monthly and annual accounting closing process, including reconciliation with the Advancement Team; lead the annual audit process and tax filings.
• Prepare and present the Finance and Investment Committee package quarterly.
• Develop, provide, and analyze complex financial reports for staff, the Board, and the Finance & Investment Committee.
• Manage all phases of revenue accounting operations from sources such as admissions and tours, facility rentals, film and commercial/personal photo shoots, special programs and events, and concession leases. Maintain approved fee information files.
• Manage all phases of accounts payable and ensure timely processing of payments to vendors.
• Lead the annual budget development process in close collaboration with the CFOO. Prepare cash flow projections and other forecasts as required. Monitor and analyze monthly operating results against budget.
• Manage all phases of procurement to ensure timely processing of purchases and payments, good value, and compliance with policies and procedures; update the latter as needed.
• Conduct monthly reviews of departmental financial statements with department directors to monitor expenditures and ensure alignment with approved fiscal year budget parameters.
• Complete annual registrations with the FL Department of Corporations and the FL Department of Agriculture and Consumer Services (Notice of Commencement of Solicitation).
• Work closely with all staff to educate them about finance and accounting procedures and to explore how to better support their needs.
• Perform other related duties and special projects as assigned.

Requirements

• At least 7 years of progressively responsible accounting and financial management experience, including at least 3 years of supervisory experience.
• Bachelor's degree in Finance, Accounting, Business, Public Administration, or a related field.
• Deep and current knowledge of non-profit accounting theories and practices.
• Ability to produce, analyze, and communicate meaningful insights about financial information.
• Demonstrated leadership, teambuilding, communications, project management, and financial management skills.
• Positive attitude, good interpersonal skills, flexibility, and commitment to collaboration, customer service, strategy, and innovation.
• Highly dependable and trustworthy.
• English fluency.
• Proficiency with Microsoft Office, including advanced-level Excel and intermediate-level PowerPoint.

General Responsibilities of All Department Directors

• Lead your department to achieve meaningful and timely actions that advance Vizcaya's mission, vision, and strategic plan.
• Strengthen baseline activities while looking ahead to the revitalization of Vizcaya Village and other growth opportunities.
• Bolster Vizcaya's financial strength by supporting efforts to sustain and grow revenues and by playing an active role in pursuing funding opportunities.
• Proactively promote communication, collaboration, and customer service.
• Engage in and promote internal committee participation in your department.
• Recommend hiring, discipline, and promotion of staff; review and approve payroll, leave, and overtime; set annual employee goals and evaluate performance.
• Create and manage your department's budget; ensure your department understands and complies with Vizcaya's policies and procedures; review staff's work for accuracy and appropriateness.

Compensation

Vizcaya Museum and Gardens offers competitive compensation with generous paid leave, retirement benefits, and robust medical and other insurance for full-time employees. Salary will be based on the selected candidate's experience and skills, with an anticipated starting compensation of approximately $175,000 for candidates meeting the position's requirements. For exceptionally qualified candidates, compensation may exceed this range.

Work Environment/Physical Demands

The majority of work is done in an office setting, with some portion involving interaction with vendors, Board members, donors, and other constituents on and off site. Vizcaya is a non-smoking environment.

Position Type/Expected Hours of Work/Schedule

This is a full-time (40 hours per week), exempt position, typically working Monday-Friday. Evening and weekend work may be required.