Director of Finance

Responsibilities

• Provide leadership and supports the team in achieving departmental goals and objectives
• Responsible to the Balance Sheet and ensuring it is in line with the company’s policy
• Work with all employees in a professional and courteous manner
• Supervises the daily activities of all accounting team member and ensures team member evaluations are prepared for all direct reports bi-quarterly
• Ensure the work environment is safe, clean and organized
• Build strong relations with other hotel departments and team members
• Maintain accurate accounting records and assists in producing financial reports for the hotel
• Ensures that the balance sheet is an accurate reflection of the hotel’s assets and liabilities
• Aid in developing best practices for financial accounting and control procedures
• Oversees in - Financial Reporting and Analysis as requested by the Corporate Office or Ownership
• Monthly and quarterly forecasts
• Manages cash flow and maintains the hotel bank accounts
• Ensures proper use and maintenance of financial IT systems, including adequate
• Analyzes daily revenues and auditing revenue adjustments
• Ensures timely dispatch of all reports
• Ensure that all guest issues/complaints receive prompt action and follow up
• Ensure effective communication between the hotel and the client in regards to billing and collection
• Evaluate monthly production reports and monitors results in relation to goals
• Complete Profit and Loss reviews with all Department Heads
• Maintain a framework of internal controls, which will adequately protect the assets, liabilities, revenue & costs and record in a monthly checklist
• Ensure a regular cycle of forecasting takes place and relevant reports circulated
• Utilize key performance indicators and benchmarking to assist in the performance of the hotel and how it can be improved
• Facilitate regularly scheduled Credit Meeting with management
• Ensure collection of payments due to the hotel

Specific Duties

• Organize and prepare the Annual Operating and Capital Budget
• Adheres to deadlines and reporting requirements from the various stakeholders: Owners, Home Office, and Department Heads
• Reviews, approves and signs the following on a timely basis, ensuring that the correct supporting documentation is attached and immediate remedial action is taken where appropriate:
• Petty Cash vouchers
• Gift Certificate Vouchers
• Accounts Payable reports
• Checks numerical sequence control register
• Prepares the month end Journal Entries
• Co-ordinates internal and external audits. Follows up any issues that are raised, ensures that proper explanations are given when required.
• Maintains and reconciles returned checks promptly
• Monitors and follows up Returned Checks promptly and reconciles accordingly
• Internal Audit Requirements
• Journal Entries have all supporting documentation attached to explain the figures thereon or are referenced to where the supporting documentation can be found.
• Reviews latest month end, Trial Balance and investigates any material items not covered elsewhere in the Audit Programs, vouching to support documentation. Also, check that all clearance accounts are being “zeroed out” monthly and that no unusual entries appear.
• From time to time conducts “audits” of accounting team member to ensure that jobs are being performed in accordance with company policy. Submits report to Director of Finance, which will be used during the team member’s evaluation process.

Requirements

• Education/Experience: Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying Typical qualifications would be equivalent to:
• University Bachelor’s Degree/Diploma
• 5-8 Years in a Controller / Director of Finance Position
• Previous experience in the Hospitality industry or another accounting role is an asset
• Knowledge of Opera (PMS), Micros (POS), Microsoft Excel, ADP and Oracle Fusion is an asset
• Excellent communication and organizational skills
• Strong interpersonal and problem-solving abilities.