Director of Finance and Administration

About the role

The New York City Department of Design and Construction is seeking a seasoned and driven Director of Budget and Administration to lead contracting, procurement, and administrative operations across two technology and analytics divisions.

Responsibilities

• Lead the Contracting and Procurement Team responsible for submitting, tracking, and managing all contracts and procurements across the Technology & Innovation and Project Controls divisions including IT services, software licensing, and professional services agreements.
• Draft and develop Statements of Work (SOWs), Requests for Proposals (RFPs), and sole source justifications for technology, software, and data analytics procurements, translating complex IT and operational requirements into compliant, well-scoped procurement documents.
• Oversee vendor relationships for active contracts, managing performance monitoring, invoice approvals, contract renewals, and escalation of compliance issues in coordination with the agency’s ACCO and Legal offices.
• Serve as the primary liaison with DDC’s ACCO, Budget Unit, Legal, and HR offices, as well as external oversight agencies including OMB, OTI, and DCAS, on all contracting, procurement, personnel, and administrative matters.
• Manage and oversee the PS (Personal Services) and OTPS (Other Than Personal Services) budgets across all supported divisions, ensuring fiscal accountability, accurate forecasting, and alignment with agency and citywide budget requirements.
• Secure long-term funding for divisional priorities, including preparing and managing Capital Requests and coordinating capital eligibility reviews in alignment with Comptroller Directive 10 and OMB requirements.
• Oversee all personnel actions for supported divisions, including hiring, separations, title changes, and position reclassifications, in coordination with agency HR and oversight bodies.
• Manage a team of administrative officers responsible for onboarding new staff and preparing personnel packages in compliance with agency and citywide requirements.
• Develop and maintain Standard Operating Procedures (SOPs) for contracting, procurement, and administrative processes across the unit; coordinate with the IT Division on Acceptable Use Policies (AUPs) and related governance documentation.
• Develop and deliver regular budget, spending, and contract status reports for the Deputy Commissioner and agency leadership, providing actionable insights on burn rates, procurement pipeline, and resource allocation.
• Support the Deputy Commissioner and Chief of Staff in strategic planning efforts, translating divisional priorities into funded initiatives, procurement roadmaps, and staffing plans aligned with agency goals.

Qualifications

• A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration;
• A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in "1" above;
• A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in "1" above.

Preferred Skills

• Demonstrated expertise in government contract and procurement management, including full contract lifecycle experience from solicitation through closeout and familiarity with NYC procurement regulations and processes.
• Experience drafting SOWs, RFPs, and sole source justifications for IT, software licensing, and data services procurements, with the ability to translate technical requirements into procurement-ready language.
• Proficiency with NYC procurement systems including PASSPort, Checkbook NYC, and the ACCO submission and review process experience with GSA Schedules and sole source justifications a plus.
• Strong knowledge of NYC budget processes, including PS and OTPS budget management, capital project funding eligibility, and Comptroller Directive 10 compliance.
• Experience coordinating with central oversight agencies including OMB, OTI, DCAS, and agency ACCO offices on contract approvals, budget modifications, and compliance requirements.
• Proven ability to lead and develop a multi-functional administrative and procurement team in a fast-paced government environment.
• Excellent written and verbal communication skills, with the ability to draft SOPs, policy documents, procurement narratives, and executive-level reports.
• Strong analytical skills with the ability to interpret contract and financial data and translate findings into operational recommendations.
• Familiarity with MWBE compliance requirements and goals within NYC agency procurement frameworks.
• Proficiency in productivity and project management tools experience with Airtable, Microsoft 365, or similar platforms a plus.
• Experience in NYC government or large public sector environments strongly preferred.