Director of Facilities

We need to output HTML fragment with sections: About the role (summary), Responsibilities, Requirements (Qualifications And Requirements), Benefits (Benefits And Compensation). Also maybe "Pay" not given specifically (just "Competitive salary based on experience and licensure" - that's a description, but not a specific number; we should not create Pay section if not specific. The instruction: never create Pay/Schedule/Benefits sections unless the posting actually states them. Benefits are stated: medical/dental/vision coverage, employer-matched retirement, paid time off, free shift meals, professional development, tuition remission opportunities. So we can have Benefits section. Pay: "Competitive salary based on experience and licensure" is vague; not a specific number or range, so we should not create Pay section. Schedule: not specific; we have full-time, 12-month, exempt; but schedule not given; we could maybe include Schedule? The instruction: never create Pay/Schedule/Benefits sections unless the posting actually states them. Schedule: they said "Full-time, 12-month, Exempt" but not specific hours; still it's schedule info. Might be considered schedule. However they said "never create Pay/Schedule/Benefits sections unless the posting actually states them." The posting does state "Full-time, 12-month, Exempt" which is schedule info. So we could include a Schedule section with that info. But we need to avoid filler like "not specified". It's specified. So we can include Schedule. But we also have "Reports To: Chief Financial Officer Status: Full-time, 12-month, Exempt Areas of Focus: ..." That's metadata; we should fold minor metadata into a short

or drop it. The instruction: do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short

or drop it. So we could include a short paragraph at top with Reports To, Status, Areas of Focus. But we also have a Summary section. The summary already covers role. We could combine metadata into a short

before the summary? The instruction: Use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use

• for any list of duties/requirements/benefits, and

  for prose. Do NOT repeat the job title as a heading (the page already shows it) and do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short

  or drop it. Thus we can have a short

  for Reports To, Status, Areas of Focus. Then an

  About the role

  with the Summary paragraph. Then Responsibilities

  Responsibilities

  with
  • items. Then Requirements

    Requirements

    (or Qualifications). Then Benefits

    Benefits

    with list. Then Schedule

    Schedule

    with short paragraph. We must preserve ALL substantive information; do not invent or summarize away detail. So we need to include all responsibilities bullet points as listed. That's a lot. We need to capture them accurately. We need to parse the responsibilities section: It has headings: Strategic Leadership, Planning and Management; Facilities Operations and Management; Budget, Capital Projects and Institutional Support. Under each there are bullet-like sentences separated by line breaks. We need to turn each sentence into
  • . Ensure we keep all details. Let's extract responsibilities: Strategic Leadership, Planning and Management: - Set the strategic and operational direction of the Facilities department, establishing clear goals, service standards, priorities, and accountability - Develop multi-year, annual, seasonal, and weekly operating plans aligned with the School’s strategic priorities, campus master plan, program calendar, and facilities needs - Serve as a trusted partner to the CFO and senior leadership on facilities, campus safety, risk management, property use, sustainability, and long-term capital needs - Lead and develop the Facilities team by recruiting, onboarding, scheduling, supervising, evaluating, and coaching employees; addressing performance concerns; recognizing strong work; and supporting professional growth and specialization in relevant trades - Foster a respectful, inclusive, service-oriented work environment and ensure employees maintain the training, licenses, and certifications required for their safety, equipment, vehicle, and job responsibilities - Use the Computerized Maintenance Management System (CMMS), building-system data, utility information, inspections, and other operational measures to identify trends, establish priorities, and improve performance - Maintain clear and timely communication with School leadership and the broader community regarding projects, outages, schedule changes, safety concerns, and other facilities matters that affect campus operations Facilities Operations and Management: - Oversee the inspection, maintenance, repair, and improvement of all campus buildings, infrastructure, athletic fields, roads, walkways, equipment, and outdoor spaces - Develop and manage preventive-maintenance, inspection, work-order, and replacement programs for HVAC, plumbing, electrical, fire-protection, roofing, building-envelope, controls, finishes, vehicles, and other major systems and equipment; ensure identified deficiencies are prioritized, assigned, documented, and completed - Maintain accurate records of building systems, equipment, warranties, inspections, permits, service agreements, maintenance schedules, drawings, and completed work - Plan proactively for snow and ice removal, grounds and athletic-field care, seasonal openings and closings, and severe-weather preparation - Monitor building automation and energy-management systems and identify opportunities to improve reliability, conservation, operating efficiency, and utility costs - Ensure compliance with applicable building, fire, environmental, health, workplace-safety, accessibility, transportation, and other requirements, including required inspections, testing, permits, and corrective work for life-safety and regulated building systems - Maintain appropriate environmental health and safety programs and records, including OSHA-related practices, hazard communication and Safety Data Sheets, hazardous material handling, air quality, contractor safety, and applicable testing and reporting - Serve on the School’s emergency-response team and lead facilities preparedness and response for campus disruptions; maintain current contacts, utility-shutoff information, response procedures, critical vendor resources, and recovery plans; and coordinate with School leadership and appropriate external partners - Oversee the physical-security infrastructure of the campus, including keys, locks, access-control systems, alarms, cameras, and related equipment, in collaboration with School leadership - Maintain standards for the cleanliness, sanitation, appearance, and readiness of campus spaces by overseeing custodial staffing, scheduling, quality assurance, periodic deep cleaning, and third-party custodial partners - Oversee the condition, maintenance, inspection, turnover, and readiness of student and employee housing, coordinating occupancy needs, move-ins and move-outs, work orders, and repairs with the appropriate administrators - Manage School-owned vehicles and transportation operations, including maintenance, inspection, registration, documentation, replacement planning, staffing, scheduling, driver licensing and training, safety, and recordkeeping - Coordinate Facilities support for performances, athletic contests, camps, meetings, and other events, including setup, furniture, signage, HVAC, lighting, parking, weather contingencies, and post-event restoration - Coordinate facilities-related mail and package operations and other assigned campus-support services to ensure dependable and efficient service Budget, Capital Projects and Institutional Support: - Develop and manage the Campus Operations operating budget and the Planned Plant Replacement, Renewal, and Special Maintenance budget in collaboration with the CFO - Manage inventories of supplies, equipment, parts, and vehicles and plan for their appropriate maintenance, repair, and replacement - Develop scopes of work; solicit and evaluate bids and proposals; negotiate pricing with the CFO; manage vendors and contractors for quality, safety, schedule, value, and compliance; and verify satisfactory completion before recommending invoice payment - Collaborate with the CFO and other leaders on capital planning and oversee renovation, renewal, and small capital projects to ensure approved scope, budget, schedule, safety, workmanship, and product standards are met - Coordinate architects, engineers, owner’s representatives, consultants, contractors, inspectors, and local authorities through design, permitting, zoning, wetlands and code review, inspections, and project closeout, including final invoices, warranties, drawings, permits, and outstanding-work lists - Support the CFO in preparing facilities, capital-planning, deferred-maintenance, project, and budget materials for the Board of Trustees and relevant committees, and attend meetings as requested to provide updates, recommendations, and expertise Now Qualifications And Requirements: - Bachelor’s degree in facilities management, engineering, construction management, operations, business administration, or a related field, or an equivalent combination of education, technical training, and relevant experience - At least seven years of progressively responsible facilities, campus-operations, construction, logistics, or related experience, including significant responsibility for leading multidisciplinary teams and complex operations - Strong working knowledge of building systems, preventive maintenance, grounds and custodial operations, workplace safety, life-safety systems, codes and regulations, budgeting, procurement, vendor management, and capital projects - Strong organizational, analytical, decision-making, communication, and problem-solving skills, with ability to establish priorities, build relationships, and follow work to completion - Experience in an independent school, boarding school, college, residential campus, or similarly complex institution is preferred. - Relevant facilities, safety, sustainability, project-management, or trade credentials are also preferred - Proficiency with Microsoft Office and Google Workspace; familiarity with CMMS and electronic work-order platforms, such as OperationsHERO or comparable systems; and experience with building automation or energy-management systems - Valid driver’s license and satisfactory driving record required - Employment is contingent upon satisfactory completion of all legally required and School-required background and screening checks, including review of motor-vehicle records and other checks applicable to work in a school environment Working Conditions: This is also substantive; maybe we should include as a section? The instruction only lists certain headings; Working Conditions not in list but could be included as a section if we want. However they said "Use

    for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." They gave examples but not exhaustive. Could include Working Conditions as a section if we want. But they said "Prefer a few substantive sections over many thin ones." Working Conditions is a few bullet points; could be included under Requirements or as its own section. Might be better to include as its own section to keep info. But we need to decide. The posting includes Working Conditions paragraph with several bullet-like sentences. We should preserve that info. Could make a section "Working Conditions". Since it's not in the examples but seems reasonable. However the instruction says "Use

    for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It doesn't forbid other headings; it's just examples. So we can add Working Conditions. But we also have "Benefits And Compensation" which we will make Benefits section. We also have "About Indian Mountain School" which is boilerplate? It's description of school; maybe we can include as About the school? Not required. The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The "About Indian Mountain School" is not boilerplate; it's substantive info about the school. Could be included as a section maybe "About the School". But they didn't list that as a heading example. However we could include it as a short paragraph under About the role? Might be considered filler. The instruction: Prefer a few substantive sections over many thin ones. The school description is maybe not essential to the job posting but still substantive. However they said "Preserve ALL substantive information". So we should keep it. Could add a section "About the School". But they didn't list that heading; but we can still use

    for any section heading. It's okay. But we need to avoid too many sections. We already have About the role, Responsibilities, Requirements, Benefits, Schedule, Working Conditions, About the School. That's many.