Director of College Facilities

About the role

The Director of College Facilities oversees the building maintenance, alteration, repair, custodial, and grounds maintenance operations for Los Angeles Harbor College. This role involves planning, directing, and evaluating these operations to ensure compliance with state and local building codes, and integrating new buildings and equipment with existing systems.

Responsibilities

• Directs the scheduling, assignment, and review of the work of building trades custodial, and grounds and equipment maintenance staff to ensure that college buildings, structures, grounds, and equipment are maintained and repaired according to established standards and timelines.
• Evaluates bond projects for design, manageability, and consistency with other buildings.
• Recommends and implements policies, procedures, and work standards involving maintenance and operations projects that improve efficiency and cost effectiveness.
• Plans, directs, and maintains an effective preventative maintenance program for college buildings and associated equipment and systems.
• Directs the allocation of resources to meet regular and special requirements and to respond to emergencies.
• Maintains effective communication with administrators and other officials regarding facilities needs, funding, planning, design, feasibility, estimating costs and timing of maintenance, alteration, and capital outlay projects.
• Ensures compliance with safety practices and various code requirements during inspections of work projects in progress.
• Serves as liaison between college staff, administrators, and contract architectural and engineering firms.
• Reviews construction related scope and budget documents and makes recommendations to college administrators.
• Directs the inspection of maintenance contract work and recommends payment upon satisfactory completion.
• Coordinates and directs the space planning process for college facilities and provides asset management analysis for best utilization of existing college facilities.
• Directs the preparation and maintenance of comprehensive records related to staff, budget, funding, construction projects, and related activities.
• Attends at a variety of on-site and off-site meetings and committees as the college representative, involving construction, building maintenance, alteration, and repair, equipment maintenance, and custodial and grounds operations activities.
• Performs related duties as assigned.

Requirements

• Knowledge of principles, practices, and procedures pertaining to construction, building maintenance alteration, and repair, and custodial, grounds, and equipment maintenance operations of building complexes and appurtenances.
• Knowledge of principles of management, training, and supervision.
• Knowledge of principles of construction project management and scheduling.
• Knowledge of construction contracts, contracts administration, and management.
• Knowledge of applicable State and local building codes, regulations, and administrative orders and ordinances.
• Knowledge of inspection methods used in the construction industry.
• Knowledge of energy usage and conservation concepts.
• Knowledge of principles of budgetary preparation and management.
• Knowledge of capabilities of computer applications, systems, and hardware used in facilities management.
• Ability to plan, direct, and administer a complex and diverse building maintenance, alteration, repair, and custodial and grounds maintenance program for a college.
• Ability to analyze problems and situations, evaluate alternatives, and adopt an effective course of action.
• Ability to develop and implement policies, procedures, and work standards to achieve goals and objectives set for assigned area.
• Ability to analyze and evaluate the effectiveness of plans, procedures, and programs.
• Ability to assure compliance with safety practices and various code requirements.
• Ability to act quickly in emergencies, anticipate conditions, plan ahead, establish priorities, and meet schedules.
• Ability to travel to on-site and off-site meetings and various locations to inspect work projects in progress.
• Ability to motivate and develop others, stimulate teamwork, and promote cohesiveness to achieve departmental goals.
• Ability to evaluate work methods and performance.
• Ability to prepare effective written and oral communications, reports, and presentations.
• Ability to establish and maintain effective working relationships with administrators, contractors, and staff throughout the District.
• Ability to read and interpret complex architectural and engineering designs, plans, and specifications.
• Ability to analyze and interpret technical manuals.
• Ability to learn specialized computer applications.

Qualifications

• A bachelor's degree from a recognized college or university preferably with a major in business or public administration, architecture, engineering, construction management, or a field closely related to facilities management.
• Five years of recent, full-time, paid experience in the management of building maintenance and repair operations of large commercial or public building complexes. Experience with the oversight of custodial and/or grounds maintenance operations must have been part of the experience noted above. Additional qualifying experience may be substituted for the educational requirement on a year-for-year basis.
• Supervisory experience over a variety of trades is desirable.

Skills

• Effective communication skills.
• Leadership and supervisory abilities.
• Problem-solving and decision-making skills.
• Project management and coordination skills.
• Technical knowledge of construction and maintenance practices.
• Ability to work independently and as part of a team.
• Attention to detail and organizational skills.

Benefits

• Medical and dental insurance and vision care plans are provided for employees and their dependents.
• A $50,000 life insurance policy is provided free of charge for each employee.
• New employees receive 12 full-pay days and 88 half-pay days of illness leave.
• 19 paid holidays per year.
• Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District.
• Vacation days for management and confidential positions begin at 15, 20, or 24 days.
• Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
• Employees become members of the Public Employees Retirement System.
• Employees are also covered by Social Security.
• Employee Assistance Program.