Director of Administrative Services

About the role

The Aspenwood Company is seeking a Director of Administrative Services.

Responsibilities

• Oversee all community accounting functions, including accounts payable, accounts receivable, billing, and resident inquiries.
• Document, prepare, and distribute resident statements.
• Manage aging/past-due account collections and analysis.
• Follow company collection policies and procedures to reduce delinquent accounts.
• Make recommendations to the Executive Director regarding write-offs.
• Assist all hiring managers with the recruiting and hiring process.
• Ensure timely submission of biweekly payroll processing.
• Serve as the primary backup for all timecard processing.
• Schedule new hire orientation and lead assigned segments.
• Submit employee changes, such as annual merit increases, change in position or status, and terminations, in a timely manner.
• Maintain on-site employee files in accordance with company, state, and federal requirements.
• Track and ensure all certifications and licenses are current and any annual reports are processed.
• Order office supplies and other office function requirements within budget.
• Manage front desk/concierge staff, including hiring and scheduling.

Qualifications

• Associate degree or above in accounting, finance, or human resources preferred.
• 2-3 years of related experience preferred.
• Valid Driver’s License.
• Positive Driving Record.
• Must pass a background check and drug screen.