Director of Administrative Services

Pay

Pay Range: $75,000‑$90,000 per year.

Benefits

• Medical, dental, and vision insurance
• Company‑paid life insurance
• Short‑term and long‑term disability options
• 401(k) retirement savings plan
• Paid time off
• Employee assistance program
• Additional voluntary benefits

Responsibilities

• Executive Leadership Support
  • Provide high‑level administrative and strategic support to the Senior Leadership Team.
  • Coordinate communications, meetings, follow‑up actions, and executive priorities.
  • Prepare and manage presentations, correspondence, reports, agendas, and executive materials.
  • Ensure leadership is well prepared for meetings, events, and strategic initiatives.
  • Maintain strict confidentiality regarding organizational, financial, employee, investor, and personal matters.
• Project & Initiative Management
  • Lead and coordinate special projects and strategic initiatives on behalf of executive leadership.
  • Develop project plans, timelines, deliverables, and accountability structures.
  • Monitor progress, communicate risks and issues, and ensure successful completion of projects.
  • Collaborate with internal and external stakeholders to achieve desired business outcomes.
• Reporting, Analysis & Information Management
  • Collect, organize, analyze, and present information that supports executive decision‑making.
  • Develop and maintain reports, dashboards, presentations, and executive summaries.
  • Identify trends, opportunities, risks, and areas requiring leadership attention.
  • Ensure the accuracy, security, organization, and retention of sensitive information and records.
• Administrative Operations & Process Improvement
  • Evaluate and improve administrative processes, systems, and workflows.
  • Implement best practices that increase efficiency, consistency, and service quality.
  • Promote effective communication and coordination across the organization.
  • Leverage technology and process improvements to support organizational growth.
• Meetings, Events & Travel Management
  • Plan and oversee executive meetings, leadership events, conferences, and company functions.
  • Coordinate logistics, agendas, travel, facilities, vendors, and related communications.
  • Manage follow‑up activities and ensure commitments and action items are completed.
  • Support budget adherence and cost‑effective execution of events and travel.
• Facilities, Office Services & Vendor Management
  • Support office expansion, moves, and administrative infrastructure needs.
  • Manage relationships with vendors, contractors, service providers, and suppliers.
  • Negotiate pricing, contracts, and service agreements when appropriate.
  • Monitor vendor performance and administrative expenditures to ensure quality, value, and budget compliance.
• Administrative Team Leadership
  • Lead, develop, and oversee administrative staff and related support functions.
  • Establish priorities, delegate responsibilities, and monitor performance.
  • Foster a culture of accountability, professionalism, responsiveness, and teamwork.
  • Serve as a resource to leadership and administrative personnel throughout the organization.
• Communications & Culture
  • Represent the organization in a professional, courteous, and service‑oriented manner.
  • Support executive communications, stakeholder engagement, and company events.
  • Model and promote the company’s values, culture, and standards of professionalism.
  • Encourage collaboration, accountability, ownership, and continuous improvement.

Qualifications

• Bachelor’s degree preferred or equivalent combination of education and experience.
• 10+ years of progressively responsible experience supporting senior executives, executive teams, or complex business operations.
• Demonstrated success in executive support, project management, administration, or business operations.
• Exceptional organizational, planning, prioritization, and follow‑through skills.
• Strong analytical, problem‑solving, and decision‑making abilities.
• Excellent written and verbal communication skills.
• Advanced proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to work independently, manage confidential information,