Director of Administration

Essential Duties & Responsibilities

• Direct company administrative operations by planning, organizing, and implementing administrative systems to promote scaling and optimize efficiency in all administrative areas of the organization.
• Responsible for the day-to-day oversight of all administrative components and function in a senior leadership role.
• Chief Administration:
  • Complete contract development and monitoring activities, including consulting contracts, service agreements, and Memoranda of Understanding (MOUs), by drafting, negotiating, executing, and monitoring contracts to ensure timely completion and compliance.
  • Positively represent the Coalition at all times through a success-oriented and professional demeanor.
  • Establish and maintain effective working relationships with Coalition partner agency staff, volunteers, staff, donors and the general public.
  • Cook with the Director of Human Resources to evaluate staff development needs and develop recommendations for the Chief Executive Officer regarding training and professional development priorities that enhance organizational effectiveness.
  • Cook with the Maternal & Child Policy Research Center to conduct data analysis that supports organizational initiatives, program evaluation, and informed decision-making.
  • Participate in meetings with the Maternal & Child Policy Research Center to support collaborative research initiatives and organizational objectives.
• Staff Development and Supervision:
  • Provide leadership, supervision, coaching, and performance management to assigned staff, fostering accountability, professional growth, and alignment with organizational goals.
  • Maintain assigned budgets in accordance with approved funding levels, organizational policies, grant requirements, and applicable financial guidelines.
• Fiscal Management:
  • Develop, implement, monitor, and actively manage assigned program and administrative budgets to ensure effective fiscal stewardship and alignment with organizational priorities.
• Other:
  • Ensure the timely execution, administration, and monitoring of contracts, consulting agreements, service agreements, and Memoranda of Understanding (MOUs) in accordance with organizational policies and applicable requirements.

Education and/or Work Experience Requirements

• Master’s Degree in Public Health or MBA (preferred) and at least 3 years or more of knowledge and background in management and administrative functions.
• May substitute Bachelor’s degree in social, public health, maternal and child health services and other related field with at least five or more years’ experience management, and non-profit sector experience.
• Knowledge of State and Federal contract management, auditing, budget and expenditures monitoring.
• Experience in personnel supervision, management and data analysis.

Additional Eligibility Qualifications

• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external clients.
• Familiarity with the overall operational procedures at the administrative levels of the organization.
• Strong analytical and data-driven mindset that translates into leadership skills.
• Ability to inspire employees to live up to their potential and optimize their productivity.
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary leadership.
• Must be able to travel to attend conferences, training and other events, as required.
• Excellent computer proficiency (MS Office Suite, Adobe) as well as other databases as needed.
• Ability to work flexible traditional and non-traditional hours.
• Ability to work independently and to carry out assignments to completion within parameters of instructions given prescribed routines, and standard accepted practices.
• Must be able to communicate effectively and be a team player at the Coalition.
• Must be able to commit to the Coalition vision and be passionate about its mission.
• Requires reliable transportation as travel is required, valid driver’s license, good driving record and automobile insurance.

Physical Requirements

• Ability to safely and successfully perform the essential job functions consistent with the ADA, and other federal, state and local standards.
• Must be able to travel to alternate locations.
• Required to sit, stand, walk, speak and hear while performing the duties of this job, regularly.
• The position requires extensive computer use so the employee must have sufficient hand dexterity to use a computer keyboard and be capable of reading a computer screen.
• Lifting/carrying up to 25 pounds.

Section Only When Content Exists

Nothing in this job description restricts executive leadership’s right to assign or reassign duties and responsibilities to or from this job at any time.

This position is dependent upon the continuation of funding. As such this position may terminate when the funding is no longer available.

Please see the link below to the new Care Provider Background Screening Clearinghouse Education and Awareness website.

This site was implemented under the directive of House Bill 531 (2025).

As Part Of These Requirements “Each specified agency must include a clear and conspicuous link to the webpage on its website and provide the link in all job vacancy advertisements and posts by the qualified entity.”

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