Director of Administration
Job Summary
The Director of Administration is responsible for overseeing the administrative functions at the club, ensuring efficient and effective operations. This role may be responsible for supervising the Office Manager and Administrative Assistant, as well as developing and implementing administrative policies and procedures.
Key Responsibilities
Review and present accounts receivable and membership data in accordance with Generally Accepted Accounting Principles (“GAAP”). Analyze weekly, monthly, and annual financial reports according to GAAP.
Perform self-audits of accounting and club operations twice a year, ensuring adherence to GAAP, internal audit requirements, and Sarbanes-Oxley (SOX) standards. Implement corrective actions as needed to address any issues identified during audits.
Oversee financial and administrative activities, such as budgeting, payroll, accounts payable and receivable, and ensuring compliance with club policies and standards.
Collaborate with the General Manager and department heads to support the club's operational goals.
Additional Duties
Due to the dynamic nature of the club, employees are expected to assist others as needed and take on additional tasks as assigned by management.
Follow all company, club, and department policies, procedures, and instructions.
Represent the company's management team by supporting and enforcing policies while maintaining the highest standards of ethics and integrity.
Maintain a high level of professionalism and a commitment to excellence in interactions with members, colleagues, and staff.
Promote and follow safe working practices, ensuring compliance with safety guidelines and encouraging others to do the same.
Address and resolve challenges using available resources, working with regional and corporate teams to support club operations.
Qualifications
High school diploma or equivalent.
3 years of accounting experience or equivalent in a high-volume, multimillion-dollar business environment.
1 year of experience managing budgets for businesses ranging from one million to multi-million dollars.
Ability to make sound judgments in expense allocation to impact profitability.
Associate or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (preferred).
Proficient in computer use with strong knowledge of spreadsheet software.
Strong communication and leadership skills are essential.
Proven ability to handle highly confidential information with discretion.
Physical Requirements
Must be able to stand, walk, and perform physical activities for extended periods.
Ability to work in varying temperatures and environments, with potential exposure to dust, fumes, or gases.
Capable of climbing ladders, squatting, kneeling, reaching, grasping, twisting, bending, and folding/unfolding as required.
Able to lift, carry, push, and pull up to 10 lbs. occasionally.
Effective communication skills, including talking and hearing, with sufficient visual acuity.
Work Schedule
Attendance requirements for this position as outlined on the weekly schedule. Additional hours are required to meet deadlines of the position, including weekends and/or holidays.