Director of Accounting - RxRoute

About the role

RxRoute LLC is the pharmacy arm of the Direct Meds group, and we are building it from the ground up. We operate a licensed Class A pharmacy based in Tomball, TX (under an hour from downtown Houston) and are growing toward a multi-pharmacy, multi-state operation serving patients nationwide. This is a genuine start-up environment inside an established, fast-growing healthcare organization: a rare chance to shape the accounting function of a new pharmacy business from day one.

Responsibilities

• Own the accounting function
• Own full-cycle accounting and the monthly close for RxRoute LLC and its pharmacy entities: general ledger, journal entries, reconciliations, accruals, and financial statements.
• Establish opening books and the chart of accounts for newly formed and newly acquired entities, and design the structure to scale to multiple pharmacies.
• Deliver monthly, quarterly, and annual reporting packages to the CFO and executive team.
• Manage intercompany transactions and eliminations across a parent / holding-company / operating-pharmacy structure.
• Handle acquisition accounting, including purchase price allocation and intangible amortization, in coordination with the outside CPA firm.
• Apply GAAP and tax-basis treatment appropriately and support book-to-tax reconciliations.
• Manage multi-state sales and use tax: registrations, filings, exemptions, and nexus tracking as the pharmacy expands into new states.
• Support entity administration: state registrations, assumed-name (DBA) maintenance, EIN and responsible-party filings, annual reports, and business licenses.
• Track pharmacy licensing and registration items in coordination with operations and counsel.
• Own the accounts receivable process from start to finish, including invoicing customers.
• Establish and maintain inventory and cost-of-goods-sold accounting as pharmacy fulfillment scales.
• Serve as the administrative point of contact for the Tomball pharmacy operation, partnering closely with the local team, with regular on-site visits.
• Build and lead
• Design and document repeatable accounting processes and internal controls suited to a growing multi-entity operation.
• Build and eventually lead the RxRoute accounting function, including hiring and managing accounting staff as additional pharmacies come online.
• Serve as the day-to-day liaison to the external CPA firm and corporate counsel.
• Administer accounting systems and post payroll
• Interface with Accounts Payable team & People Ops team as needed.

Requirements

• Bachelor's degree in Accounting (preferred) or Finance.
• 8+ years of progressive accounting experience, including controller, assistant controller, or accounting-manager-level ownership of a full accounting function.
• Proven ability to own an accounting function end to end and work independently with minimal oversight in a fast-changing environment.
• Strong US GAAP knowledge and experience with multi-entity and pass-through (partnership / disregarded-entity) structures, including intercompany accounting.
• Proficiency in QuickBooks Online (required).
• Advanced Excel / Google sheets.
• Based in the Houston metropolitan area and able to be on-site at the Tomball facility regularly.

Preferred

• Multi-state sales and use tax experience.
• This is a meaningful differentiator for this role.
• CPA license.
• Healthcare, pharmacy, or other regulated-industry accounting experience.
• Experience standing up the accounting function for a start-up or newly acquired entity, including purchase accounting and intangible amortization.
• Inventory and cost-of-goods-sold experience.
• Prior experience building or managing a small accounting team.
• Experience with Rippling is a plus.