Director I

Job Description

Performs advanced (senior‑level) managerial work providing direction and guidance in strategic operations and planning of the Disclosure Filings division. Work involves overseeing notices to file, incoming reports and documents, and maintaining services to the public room. Establishes strategic plan, goals, and objectives; develops policies; reviews guidelines, procedures, rules, and regulations; establishes priorities, standards, and measurement tools for determining progress; coordinates and evaluates program activities; and reviews and approves budgets. Plans, assigns, trains and supervises the work of others. Works under minimal supervision with extensive latitude for initiative and independent judgment.

Essential Job Duties

• Prepares reports and analyzes data to determine missing or late filings.
• Prepares, edits, and distributes correspondence, reports, forms, late letters and documents.
• Directs program area(s) and activities.
• Oversees a division of five FTEs.
• Oversees notices to file.
• Oversees filing schedules.
• Oversees delinquent filers list on agency website.
• Processes incoming reports and documents related to the different filer types.
• Trains staff on incoming reports and documents relating to Personal Financial Statements, Lobbyist, Political Action Committees and Candidate Officer Holders.
• Ensures the division maintains service to the public room.
• Responds to inquiries and interprets rules, regulations, policies, and procedures.
• Directs and assists in answering filing questions from the public.
• Assigns warrant holds and processes correspondence on referrals to the Attorney General’s Office on delinquent filers.
• Corresponds with appointed officers.
• Develops and establishes goals and objectives consistent with the agency’s strategic plan.
• Identifies the need to revise program area(s) and provides direction, guidance, and assistance.
• Represents the agency at business meetings, hearings, trials, legislative sessions, conferences, seminars, and on boards, panels, and committees.
• Reviews and approves management, productivity, financial reports and studies.
• Reviews guidelines, procedures, rules, and regulations; monitors compliance.
• Plans, develops, implements, coordinates, monitors, and evaluates policies and procedures.
• Plans, assigns, and supervises the work of others.
• Composes, reviews, and edits directives regarding reporting requirements.
• Develops, reviews, and approves budgets.
• Performs related work as assigned.

Minimum Education and Experience

Experience in the management and direction of a program relevant to the assignment. Graduation from an accredited four‑year college or university with major coursework in a field relevant to the assignment is generally preferred. Experience and education may be substituted for one another.

Knowledge, Skills, and Abilities

• Knowledge of local, state, and federal laws and regulations relevant to program areas; and of the principles and practices of public administration and management.
• Ability to direct and organize program activities; establish program goals and objectives that support the strategic plan; identify problems, evaluate alternatives, and implement effective solutions; develop and evaluate policies and procedures; prepare reports; communicate effectively; and plan, assign, and supervise the work of others.
• Highly detail‑oriented with ability to comprehend highly detailed procedures and policies.
• Ability to proofread various documents.
• Excellent organizational skills.
• Ability to prioritize work and perform multiple tasks simultaneously while adhering to deadlines.
• Ability to work under pressure and maintain quality of detailed work while meeting competing and inflexible deadlines.
• Ability to think logically, create solutions, and make informed decisions.

Registration, Certification, or Licensure

May be required to be registered, certified, or licensed in a specialty area.

Physical Requirements

Work is performed in a standard office environment and requires the ability to remain seated for long periods, lift up to 35 lb, and use standard office equipment (computers, copiers, printers, telephones). Normal cognitive abilities, marginal or corrected visual and auditory capabilities, and the ability to move about the office to access file cabinets and machinery are required. Must handle confidential information responsibly.

Work Expectations

• Regular, reliable, and punctual attendance.
• Work extended hours as necessary.
• Flexibility and adaptability toward changes in assignments and schedules.
• Adherence to agency internal management policies and procedures.
• Exhibit work behaviors consistent with agency core values.

Benefits

• Retirement Plan
• Paid Group Health and Life Insurance for employees
• Paid Holidays
• Paid Vacation Leave
• Paid Sick Leave
• Longevity Pay
• Dental coverage