Director Division Administration

Accountabilities

• Faculty Practice Administration
• Advise the Division Chief of relevant issues and governance, including operational problems/policies and faculty issues.
• Support the Chief, offering resolutions and recommendations, drafting responses to requests for information, and representing the Chief in discussions with faculty or departmental meetings.
• Develop and support faculty, enhance social engagement as well as academic achievements.
• Facilitate rapid recruitment processes and support transparency in analytics and documentation.
• Work alongside the Division Chief and clinical leaders to chart the course of programs, program improvement, and program effectiveness; provide strong project management for divisional initiatives.
• Oversee administrative aspects of faculty recruitment including requests to recruit, enhance diversity, aligning financial support, and timely execution of offers to candidates.
• Affirm faculty are on-boarded effectively within their subspecialty program with requisite licensures and credentialing obtained. Work closely with the Manager of Faculty Affairs to align and maintain faculty academic plans.
• Drive faculty engagement by working with faculty and meeting with senior faculty leaders on an as-needed basis to develop programs, enhance mentoring, explain incentives, effort, productivity, salary allocation, increase requests, compliance issues, etc.
• Oversee the provision of data to individual faculty and managers, including volume statistics, billing statistics, incentives, productivity measures, research funding, research proposals submitted, and publications.
• Administer the faculty compensation and incentive plans and programs with attention to equity and transparency. Evaluate faculty compensation models to align with Divisional priorities.
• Budget/Fiscal/Revenue Cycle Management
• Collaborate with the Chief to plan, strategize, and develop policies and procedures to maximize the organizational and financial position of the Division.
• Direct and manage Divisional finances (clinical and research) and revenue cycle operations: Oversee creation and implementation of clinical and research budgets, control and monitoring of budgets; understand and report on budget variances, including operational drivers and external impacts.
• Review, analyze, summarize, and interpret financial data. Oversee preparation of analyses and reports that detail the Division’s financial position. Develop annual reports, financial spreadsheets, and other required reports of the clinical and research missions as well as gifts, endowments, and restricted funds.
• Oversee management of malpractice insurance accuracy.
• Submit quarterly clinical incentives for qualifying clinical faculty.
• Clinical Operations
• Interpret Departmental policies, objectives, and procedures to guide administrative and managerial staff in the division at all sites to adhere to best practices.
• Interact with administrative Directors in other departments, to collaborate on daily operations as needed and new initiatives to ensure optimization of provider experience and workflow.
• Oversee initiatives pertaining to physician and clinic schedule utilization and management to enhance access to all patients, providing assistance as needed for underprivileged patients.
• Provide guidance and assistance to optimize patient flow, utilization, and space design for clinical practices.
• Working with the Department operations team, resolve problems related to the utilization of facilities, equipment, and supplies, including space allocation; respond to requests for clinic facility improvements including construction, renovation, and purchase of equipment.
• Monitor practice activities to ensure the cost-effectiveness of operations and high-quality health care for patients of all backgrounds and all accepted insurance providers.
• Assist with developing and marketing new products and services.
• Interact with perioperative leadership to enhance quality and resolve inefficiencies.
• Human Resources/Personnel
• Oversee personnel administration including staffing, compensation, and compliance with CPUP, Hospital, University, School, and Departmental policies.
• Interpret human resources institutional and departmental policies for faculty and staff; provide guidance to managers with staffing issues, including disciplinary action.
• Responsible for general human resources oversight; provide guidance and direction to managers on posting, recruiting, advertising, hiring, job offers, salary scales, selection, and placement to optimize the fair and just recruitment of candidates of all racial, ethnic, and gender identity backgrounds.
• Collaborate with the DOS Operations team with interviewing, selection, employment, development, discipline, evaluation, and management of administrative managers.
• Research Oversight
• Coordinate with GIM University Business Administrator (BA), particularly with regard to the management of research business staff, research space management, grants management, and management of unfunded research.
• In partnership with BA, oversee clinical research finances, and assist with clinical research space management.