Development Specialist, Administrative - Foundation - Full Time 8 hours Days (Non-Union, Non-Exempt)

JOB ACCOUNTABILITIES

• Assists in the administration and coordination of a variety of administrative projects, including developing and implementing project goals and strategies, including budgets and financials.
• Provides key day-to-day operational support to Foundation team leaders with administrative functions such as planning, organizing, coordinating, scheduling, and implementing project activities to meet objectives.
• Covers confidential documentation. Ensures completeness and accuracy of the documentation for submission to appropriate department/division for review and approval.
• Maintains confidential files. Coordinates and monitors distribution of confidential materials.
• Researches data on donors, giving histories, proposal development and biographical summaries.
• Manages day-to-day communications with key members of leadership.
• Aids in planning data collection. Prepares reports, correspondence, other materials and analysis according to project schedules or on an as-needed basis.
• Aids in developing and updating departmental policies and procedures and coordinating implementation.
• Works with key staff in managing calendar appointments and schedules.
• Aids in fundraising, special events, and other activities upon request, including representing the foundation at assigned functions. Additional support includes tracking RSVPs, sending invitations, and assist with event planning and set up.
• Aids in logistical support for board committees and board meetings.
• Marks progress toward completion of assigned tasks. Ensures reports and recommendations are prepared and submitted in a timely manner and follows-up with implementation, as appropriate.
• Provides customer service support through answering inquiries and providing information to stakeholders such as donors, supporters, hospital staff, etc.

Minimum Experience

• 5 years directly related project or administrative experience.

Minimum Skills

• Self-starter with outstanding computer, communication and people skills.
• Strong writing skills.
• Excellent organizational skills, Attention to detail, Ability to work independently and as a member of a team to achieve goals is essential.
• Demonstrate expertise and skill in MS Office, including Word, Excel, Outlook, PowerPoint, and email platforms.
• A flexible, collaborative, and adaptable work style a sense of humor are also desired qualities.

Pay Transparency

The annual salary range for this position is $29.00 - $45.20. When extending an offer of employment, the University of Southern California Arcadia Hospital considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, State, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.