Development Coordinator, Strategic Philanthropy & Engagement

About the role

The Mass General Brigham Development Office seeks a Development Coordinator to support the calendar management, event coordination, and administrative tasks for two Assistant Vice Presidents.

Responsibilities

• Manage calendars of two Assistant Vice Presidents, ensuring no scheduling conflicts.
• Support the planning and execution of events, including on-site staffing.
• Gather and record RSVPs, data, registrations, and action items in a donor database.
• Cook up and organize meeting materials, take notes, and organize follow-up actions.
• Proactively coordinate follow-ups and track projects and deliverables with diverse audiences.
• Write and/or edit documents, and interpret necessary information for drafting responses.
• Attend to constituent phone and email inquiries, as needed.
• Submit employee expenses and vendor invoices with accuracy.
• Coordinate logistics, gather and record data and action items in a donor database, and assist with tracking and reconciling events contracts, authorization forms, and invoices.
• Aid in the processing of charitable gifts and pledges, providing thorough backup information and documentation.
• Assist with daily administrative activities, such as creating tracking tools and pulling reports for project management support.
• Make travel arrangements, prepare travel itineraries, and troubleshoot and resolve potential conflicts.

Qualifications

• High school diploma or equivalent and 1-2 years of experience in a customer service or relationship-building role required.
• Bachelor’s degree preferred.
• Excellent verbal and written communication skills.
• Organizational, time management, problem-solving, and project management skills.
• Command of Word, PowerPoint, Excel, and Outlook, or the ability to learn them quickly.
• Competency using videoconferencing platforms (Zoom and Teams preferred).
• Proficiency with data entry or data management in a database (Blackbaud CRM or Raiser’s Edge preferred).
• Meticulous attention to detail, creativity, and strong work ethic.
• Desire and motivation to learn about the organization and fundraising.
• Awareness of personal work styles in self and others.
• Adaptability and flexibility in times of shifting priorities, ability to manage multiple projects simultaneously, and work autonomously under pressure of multiple and sequential deadlines.
• Ability to work collaboratively with diverse audiences.

Skills

• Excellent verbal and written communication skills.
• Organizational, time management, problem-solving, and project management skills.
• Command of Word, PowerPoint, Excel, and Outlook, or the ability to learn them quickly.
• Competency using videoconferencing platforms (Zoom and Teams preferred).
• Proficiency with data entry or data management in a database (Blackbaud CRM or Raiser’s Edge preferred).
• Meticulous attention to detail, creativity, and strong work ethic.

Benefits

The Mass General Brigham Development Office offers excellent benefits, competitive salaries, and a hybrid flexible work schedule.

Pay

$19.81 - $28.30/Hourly

Schedule

Hybrid