Development Associate - New York, NY

Department: Development | Reports To: Area Development Director | FLSA Status: Exempt | Band: C1, L1

About the role

The Development Associate coordinates core fundraising, administrative, and operational functions to support revenue generation, special events, volunteer engagement, and day-to-day office efficiency. This role assists fundraising staff with prospect research, proposal preparation, donor stewardship, database management, and essential administrative workflows.

Responsibilities

Fundraising & Donor Relations

• Assist in developing and implementing annual fundraising campaigns and appeals.
• Research and build detailed profiles for individual, corporate, and foundation prospects.
• Make regular follow-up calls to current and prospective donors.
• Prepare, edit, and review routine correspondence, solicitations, and proposals.
• Plan, support, and attend special fundraising events and donor receptions.

Database & Records Management

• Utilize the donor management system (Raiser’s Edge) to track trends, giving histories, and constituent records.
• Manage database accuracy by executing regular data entry, constituent updates, and list maintenance for mailings and digital communications.
• Prepare and maintain call reports, major donor logs, and proposal pipelines.

Administrative & Operations Support

• Process donor gifts, reconcile gift logs with finance/accounting, and ensure gift receipts and acknowledgement letters are sent promptly according to organization policy.
• Calendar, schedule, and coordinate logistics for donor meetings, committee convenings, and board sessions.
• Draft meeting agendas, prepare slide decks and briefing materials, take minutes, and track post-meeting action items.
• Order office and event supplies, manage physical/electronic department files, handle incoming development mail, and route general inquiries.
• Provide administrative assistance and project support to the Area Development Director and Development Director.
• Assist with the recruitment, orientation, record-keeping, and onboarding materials for leadership council members and other committees as designated.
• Perform other administrative and operational duties as assigned.

This position has no supervisory responsibilities.

Qualifications

Education and Experience

• A bachelor's degree (B.A.) from four-year college or university preferred or an equivalent combination of at least 3-5 years related experience, education and training.

Other Skills and Abilities

• Excellent analytical, organizational and time management skills.
• Ability