Development Assistant, Real Estate Division

About the role

UJA’s Real Estate division is comprised of leading professionals in the industry who set the industry standard for philanthropy. The division seeks a proactive, self-motivated, and flexible Development Assistant to provide essential administrative support to the division’s fundraising efforts. The activities of the Real Estate division are fast-paced and high energy; therefore, this role requires a team-player with the ability to multi-task, trouble-shoot, and be a forward-thinker.

Responsibilities

• Provide support for Real Estate team across events, programs, campaign, and donor engagement opportunities, as well as for broader FRD initiatives.
• Organize room reservations, food orders, AV requirements, and event logistics, coordinating with the Events team and other internal/external resources.
• Prep for events and committee meetings, including name tags, collateral, and any shipments to outside venues, gifts to hosts, and other tasks as needed.
• Provide accurate mailing lists to marketing for invites and eblasts.
• Maintain registration lists.
• Process pledges and payments in a timely manner using internal systems.
• Attend events to provide support and assistance for the team.
• Prepare accurate attendance lists after the event for database import and fundraiser follow-up.
• Assist in the creation of commemorative journals for major honoree events.
• Create invitations for smaller events.
• Reply to emails and independently respond to situations or inquiries in a timely and professional manner as appropriate whether written or verbal.
• Use internal systems to create accurate and useful reports, lists, and charts on a timely basis.
• Understand and use fundraising systems, including entering, retrieving, and producing data reports.
• Compose correspondence in response to routine inquiries and select appropriate accompanying materials as necessary.
• Take meeting notes and share them with necessary staff.
• Maintain departmental files on internal servers.
• Schedule meetings and maintain calendar using Outlook and internal calendars.
• Process expense reports for supervisors.
• Process and follow up on print production and supply orders.
• Assemble external mailings.
• Monitor accurate upkeep of the team’s portfolio of donors.
• Provide general support to fundraisers on team.
• Perform other work-related duties as assigned.
• Attend training on office systems and procedures to stay up to date on those systems and procedures, serving as a resource to the team.

Qualifications

• Bachelor’s degree required.
• Proficiency in Microsoft Office Suite preferred, including Office 365, SharePoint, OneDrive, Excel, Outlook, Teams, and Canva.
• Experience with CRM or other data management databases preferred.
• Detail-oriented, proactive, with strong time management skills.
• Possesses the confidence to work independently and the ability to manage and prioritize multiple projects in a fast-paced environment and under tight deadlines.
• Excellent organizational skills and an ability to learn and understand systems and procedures.
• Excellent interpersonal, written and verbal communication skills.
• Maturity and professionalism.
• Positive work ethic and ability to work as part of a team.
• Flexibility to work at events and programs when required, some of which are outside of normal business hours.

Pay

The salary for this role is $50,000 annually.

Schedule

This role reports to the Manager, Real Estate Division and is a hybrid position, with a set three days/week (Monday, Tuesday and Thursday) in office.