Development Assistant-Full-Time-Onsite

About the role

The Development Assistant is a fundraising professional who is primarily responsible for assisting the Database Manager in the operation, configuration, and maintenance of Holy Name Foundation database (Raiser’s Edge) and any associated computer systems as well as helping the Development Staff with all fundraising programs and events as needed. The Development Assistant will maintain accurate gift accounting processes and procedures, including but not limited to acknowledgement letters, gift entry, and creation of mail files and preparation of all check requisitions for the Foundation. This position requires a comprehensive understanding of gift processing principles and practices, a high level of professionalism and organization, self-motivation, and collegiality. There will be collaboration with the Foundation team to ensure prospect records in relation to the gift and solicitation process are kept up-to-date and accurate.

Responsibilities

• Under the guidance of the Database Manager, generate acknowledgment letters for all gifts received
• Follow protocol for standardized gift processing by Foundation staff
• Enter donor data accurately including: gifts, demographic information, relationships, and contact management data; ensure database is maintained and updated
• Ensure the quality and integrity of all new and existing data by following department’s protocols and procedures
• Maintain accuracy on contact information, including returned mail, outdated telephone numbers, and outdated email addresses and update staff
• Maintain confidentiality of highly sensitive information
• Under the guidance of the Database Manager, create and complete accurate and special acknowledgement and notification letters
• Generate “in honor of” and “in memory of” notification letters as needed
• Manage payroll deduction inputting of gifts
• Support the Database Manager on a variety of projects and standard reports
• Provide support to the department for Foundation special events, event RSVP tracking and other fundraising activities as needed
• Support others in the organization with creation of records and contacts
• Process invoices for the Foundation
• Maintain office supply inventory
• Serve as point of contact between Foundation staff and IT/Help