Development Assistant (Part-Time)

About the role

We are seeking a compassionate, detail-oriented Development Assistant to join our team. This is a part-time, onsite position based at our Yorktown Heights, NY campus. The role is scheduled for five days per week, averaging approximately 22 hours per week.

Responsibilities

• Retrieve, open, sort, and distribute incoming mail
• Scan and code checks
• Support the timely processing of donor gifts
• Prepare outgoing mail
• Prepare and process acknowledgment letters
• Enter gifts and income transfers into the donor database
• Process invoices and check requests
• Maintain accurate records
• Answer donor inquiries
• Draft, edit, format, and distribute letters, emails, handwritten notes, and other correspondence that support donor stewardship and engagement
• Aid with reporting, special projects, and other administrative activities

Qualifications

• Minimum of three (3) years of administrative support experience, preferably in a nonprofit, fundraising, or other service-oriented environment
• Highly organized and detail-oriented, with the ability to manage multiple priorities, meet deadlines, and work independently while supporting a collaborative team
• Exceptional interpersonal and problem-solving skills, with the ability to interact with Donors, Supporters, and the public with poise, tact, and warmth
• Demonstrated ability to handle confidential information with discretion and sound judgment
• Self-motivated, dependable, and service-minded, with a strong work ethic
• Flexible and adaptable, with the ability to balance recurring responsibilities while supporting special projects and evolving team priorities
• Professional and approachable, with a welcoming presence and the ability to build positive working relationships
• Strong computer skills and the ability to learn new applications quickly; proficiency in the Microsoft Office Suite and familiarity with donor management or CRM software, with Salesforce experience preferred
• Valid driver's license with the ability to perform regular mail and package pick-ups
• Must be comfortable around large, active dogs

Additional Responsibilities

Perform other related duties as assigned in support of the Development and Donor Relations functions.

Salary Range

$22.00 - $26.00 per hour ($25,168 - $29,744 annually)