Development and Marketing Assistant- Part-time

Assists the Development Manager with all day-to-day administrative aspects of development and marketing activities.

Requirements

• Minimum of an associate degree plus at least three (3) years’ experience in an administrative position, preferably in a non-for-profit development office or marketing field.
• Proficient in Microsoft Office Suite with an aptitude for learning additional software applications as needed.
• Proficient at operating standard office equipment.
• Able to make independent decisions and manage multiple tasks simultaneously with excellent organizational skills.
• Excellent verbal, written, and interpersonal communication skills.
• Knowledge of donor and event registration systems preferred.
• Valid driver’s license with an acceptable driving record.
• CPR/AED certified or obtain within three (3) months of employment.

Responsibilities

• Process donations and prepare acknowledgement letters and other correspondence in a timely manner.
• Maintain foundation, corporation, and individual donor files as changes occur.
• Conduct preliminary research on prospective corporation, foundation, and individual donors and fundraising events as requested.
• Coordinate mailings accurately and timely as needed.
• Maintain donor, membership database, event guest lists, gather, and prepare registration materials for benefits and fundraising events.
• Draft correspondence in a professional manner as requested.
• Maintain records and assist with the budget for line items specific to this job description and the foundations.
• Assist in creating monthly fundraising reports and other database reports as directed.
• Assist Development Manager in supporting foundation boards.
• Contribute data to meeting agendas and reports.
• Assist with the coordination of raffle licenses and reporting.
• Respond to phone calls from and to donors and members with exceptional customer service in a timely manner.
• Assist with fundraising event planning, logistics, and implementation (occasional evenings and weekends required).
• Provide a high quality of customer service in a professional manner to internal and external customers to facilitate team building.
• Follow the Wheaton Park District policies, procedures, and guidelines.
• Proactively support the District's Mission, Vision, and Values.
• Maintain good safety awareness and follow all safety guidelines and procedures.

Physical Demands

• Frequently remain in a stationary position at a desk/computer using repetitive arm/hand movements.
• Occasionally move about the building to access files and move items such as boxes of marketing supplies, etc. weighing up to 50 lbs.

Environmental Demands

• Frequently work in an office environment exposed to moderate noise and lighting.
• Occasionally work at events held outdoors, including driving to other facilities and exposure to all weather conditions.

Schedule

This is a 24-hour-per-week, in-office position. Availability on Wednesdays is required; office hours are from 8:30am–4:30pm. There is some flexibility with the remaining scheduled days.

Pay

Salary range: $18.40 - $23.00 - $27.59 per hour. Looking to hire at $22.00 per hour.

Benefits

• Illinois Municipal Retirement Fund (pension plan).
• Paid Time Off.
• 457 Deferred Compensation Plan.
• Facility Privileges.