Detroit Office Coordinator & Administrative Project Support

About the role

Provide comprehensive administrative and project support to our interdisciplinary architecture and engineering teams. Help foster a positive, engaging office environment by supporting colleagues and client projects, welcoming visitors, and keeping daily office operations running smoothly in our Detroit office location.

Responsibilities

• Coordinate day-to-day project information flow, team calendars, meeting agendas, and minutes.
• Manage client contact information, project files, and records in Deltek Vantagepoint.
• Prepare contracts, project specifications, and proposal materials using AIA and BSD SpecLink software.
• Track submittals, requests for information, and certificates of insurance throughout each project.
• Support HR-led initiatives, including greeting candidates and supporting new hire onboarding.
• Oversee Detroit office operations, including supplies, vendor coordination, and overhead expense reconciliation.
• Serve as the point person for safety training, emergency planning, and front-office hospitality and guest reception.

Requirements

• High school diploma required.
• 3+ years of broad operational or administrative experience in a directly applicable role.
• Proficient in Microsoft Office, including Word, Excel, and Outlook.

Preferred Qualifications

• Associate’s or bachelor’s degree.
• Experience in the Architecture and Engineering industry.
• Experience in a multi-office firm environment.
• Proficiency with Deltek Vantagepoint, Microsoft SharePoint and Teams; familiarity with Access or BSD software preferred.

Benefits

• Award-winning wellness program.
• Hybrid work schedule and summer hours.
• Profit-sharing and employee stock ownership plan (ESOP).
• Comprehensive continuing education, mentorship, and growth opportunities.
• Paid service-learning hours and corporate sponsorship for community organizations.

About the company

Progressive Companies is an employee-owned firm of architects, engineers, designers, and consultants. We embrace Performance Based Design—improving strategic outcomes through design. Our work spans across the nation, allowing team members to work on a variety of exciting projects.

We are dedicated to human-centered, sustainable, and inclusive design practices, embracing the AIA 2030 Commitment and climate-responsive strategies. The firm is continually ranked as one of the Best and Brightest Companies to Work For in the Nation®.