Deputy Recorder I

We need to output HTML fragment with sections only if content present. The posting includes many details: General Purpose, Supervision Received, Supervision Exercised, Essential Functions (multiple subcategories), Minimum Qualifications (Education and Experience, Knowledge, Skills, and Abilities, Special Qualifications), Work Environment. We need to use

for section headings: e.g., About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. However we must map content to these headings appropriately. The instruction: "use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It suggests we can use those headings, but we need to decide which sections to include based on content. We must not repeat job title as heading. No Job ID etc. We need to preserve all substantive information. Remove boilerplate (cookie/navigation/legal/EEO etc). There's none. We need to output only HTML fragment, no /, no markdown fences. We need to decide sections: Likely we can have: - About the role (General Purpose, Supervision Received, Supervision Exercised) - Responsibilities (Essential Functions broken down) - Requirements (Minimum Qualifications: Education and Experience) - Qualifications (Knowledge, Skills, and Abilities) - Skills (maybe part of Qualifications? but we can combine) - Benefits, Pay, Schedule: not present, so omit. We need to avoid empty sections. We need to use

• for any list of duties/requirements/benefits. So for responsibilities we can list each essential function as
• . For knowledge/skills/abilities we can list as
• . For education/experience we can list as

  maybe but it's simple. We must preserve all substantive information: need to include all details from the posting. Let's extract content: General Purpose: "Performs a variety of entry level administrative support and complex clerical duties to expedite the fulfillment of the statutory responsibilities of the office of City Recorder." Supervision Received: "Works under the general supervision of the Chief Deputy Recorder or City Recorder." Supervision Exercised: "None." Essential Functions: multiple bullet-like paragraphs: - Council Meeting Preparation: Prepares agendas and packets for official legislative and executive meetings; attends council meetings and takes, transcribes, and finalizes minutes, importing them into permanent records and cross-referencing minute books; maintains permanent records of all original documents, resolutions, and ordinances, including bonds and bonding records; records, publishes, and files new ordinances and resolutions. Serves as custodian of the city seal and acts as notary public, attesting to signatures on official documents, agreements, and contracts. Performs council meeting follow-up, including securing signatures, distributing copies, posting online, scanning, filing, and indexing of agreements, resolutions, appointments, proclamations, and subdivision actions; assures compliance with laws and guidelines regarding public access to city records. - City Elections: Assists to coordinate city elections processes and logistics by ordering supplies, selecting judges and polling places, training judges, publishing legal notices and online postings, accepting declarations and filings, distributing absentee ballots, monitors compliance with campaign regulations; tabulates election results and auditing returns; maintains security of election proceedings; assist to organize and conduct special elections by referendum or initiative petition. - GRAMA Processing: Receives and responds to GRAMA requests; assures compliance with state laws related to public access (GRAMA II, UCA 11-14-202) following established regulations and guidelines, researches and collects material, redacts protected information and delivers documentation in a timely manner; collects fees and issues results hard copy or electronically. Maintains yearly GRAMA certificate. - Records Management: Ensures compliance with laws and guidelines regarding public access to city records; maintains city records management system; records documents and maps, catalogs and references documents and information for easy identification, location and duplication; assures proper classifications are applied to city documents and records; assists public by filling or coordinating records requests; establishes and monitors retention schedules on documents and assures timely archiving or purging of record according to law, ordinance or practice. Prepares postings and public hearing notices; establishes methods for the recording and maintaining of all records, minutes of all proceedings, ordinances and resolutions passed by the city council and the posting or publishing of all ordinances; may certify by ordinance the annual tax levies to the county auditor; receives and files finalized city budgets and may issue copies to state auditor; distributes public copies as requested. Accepts, countersigns and certifies in behalf of the city all summons, lawsuits, and served notices; issues orders, answers, responses, etc., which are deemed final and conclusive according to state regulations; receives and processes claims of injury, personnel action appeals, etc. and certifies decisions of appeal board(s). - Subdivision Plats & Applications: Assist with monitoring the submission of plats; determine proper signature authorization; ensure timely filing of plats with county recorder; maintains copies of city plats and maps; coordinates with Engineering and Planning on plat review timelines and requirements. Shepherds application process for Development Review Committee, performs initial plan checking and staff review to ensure compliance with zoning regulations and standards; maintains records of all special impr vement districts (SID's), special assessment areas (SAA's), rural development area's (RDA's), etc.; records easements, deeds and other official property documents. - Cemetery: Assists with managing and maintaining the cemetery records; performs customer service; responds to general questions related to the cemetery and the sale of cemetery spaces; works with funeral homes and other individuals to schedule and accommodate interments. - General Administrative Support: Greets and assists the public at the front counter and by phone; processes routine document requests, copies, and fee payments; acts as notary public. Prepares and posts legal notices in compliance with law; maintains membership lists; assists with maintaining addressing and related plat maps; processes bond releases. Maintains a well-organized front office, including managing mail, office supplies and equipment, and the Council Chambers calendar; performs general clerical support such as correspondence, data entry, scanning, and filing for the office Performs related duties as required. Minimum Qualifications: Education and Experience: Graduation from high school; AND No experience required. Knowledge, Skills, and Abilities: Some knowledge of basic bookkeeping, accounting. Some knowledge of administrative procedures; technical writing; general research methods, sources, and procedures. Ability to produce clear and accurate reports on a variety of subjects; acquire considerable knowledge of state and local statutes pertaining to city council meetings; exercise initiative, independent judgment and to act resourcefully under varying conditions; maintain strict confidentiality related to sensitive administrative information; operate personal computer (Windows) and city database system in utilizing various programs to produce or compose formal documents, reports and records; establish and maintain comprehensive records and files; work with the public and develop effective working relationships; communicate effectively, verbally and in writing; operate standard office equipment. Special Qualifications: Must be bondable. Work Environment: Incumbent of the position performs in a typical office setting with appropriate climate controls. Tasks require variety of physical activities, not generally involving muscular strain, such as walking, standing, stooping, sitting, reaching, talking, hearing and seeing. Common eye, hand, finger dexterity is required. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and creative problem solving. Periodic travel required in normal course of job performance. We need to map to sections. Potential sections: - About the role: includes General Purpose, Supervision Received, Supervision Exercised. - Responsibilities: Essential Functions (maybe broken into subheadings? but we only have h3 for section headings, not subheadings. Could still have

  Responsibilities

  then a
  with each essential function as
  • . That would preserve details. - Requirements: Education and Experience (maybe also Special Qualifications? but that is more qualification). Could have Requirements for education/experience, and Qualifications for knowledge/skills/abilities. - Qualifications: Knowledge, Skills, and Abilities + Special Qualifications. - Skills: maybe not needed separate; but we could include Skills as part of Qualifications. However instruction says use those headings if content present. We could have Qualifications and Skills separate but risk duplication. Better to follow typical pattern: About the role, Responsibilities, Requirements, Qualifications. Benefits, Pay, Schedule omitted. Thus we will output:

    About the role

    General Purpose: Performs a variety of entry level administrative support and complex clerical duties to expedite the fulfillment of the statutory responsibilities of the office of City Recorder.

    Supervision Received: Works under the general supervision of the Chief Deputy Recorder or City Recorder.

    Supervision Exercised: None.

    Responsibilities

    • Council Meeting Preparation: Prepares agendas and packets for official legislative and executive meetings; attends council meetings and takes, transcribes, and finalizes minutes, importing them into permanent records and cross-referencing minute books; maintains permanent records of all original documents, resolutions, and ordinances, including bonds and bonding records; records, publishes, and files new ordinances and resolutions. Serves as custodian of the city seal and acts as notary public, attesting to signatures on official documents, agreements, and contracts. Performs council meeting follow-up, including securing signatures, distributing copies, posting online, scanning, filing, and indexing of agreements, resolutions, appointments, proclamations, and subdivision actions; assures compliance with laws and guidelines regarding public access to city records.
    • City Elections: Assists to coordinate city elections processes and logistics by ordering supplies, selecting judges and polling places, training judges, publishing legal notices and online postings, accepting declarations and filings, distributing absentee ballots, monitors compliance with campaign regulations; tabulates election results and auditing returns; maintains security of election proceedings; assist to organize and conduct special elections by referendum or initiative petition.
    • GRAMA Processing: Receives and responds to GRAMA requests; assures compliance with state laws related to public access (GRAMA II, UCA 11-14-202) following established regulations and guidelines, researches and collects material, redacts protected information and delivers documentation in a timely manner; collects fees and issues results hard copy or electronically. Maintains yearly GRAMA certificate.
    • Records Management: Ensures compliance with laws and guidelines regarding public access to city records; maintains city records management system; records documents and maps, catalogs and references documents and information for easy identification, location and duplication; assures proper classifications are applied to city documents and records; assists public by filling or coordinating records requests; establishes and monitors retention schedules on documents and assures timely archiving or purging of record according to law, ordinance or practice. Prepares postings and public hearing notices; establishes methods for the recording and maintaining of all records, minutes of all proceedings, ordinances and resolutions passed by the city council and the posting or publishing of all ordinances; may certify by ordinance the annual tax levies to the county auditor; receives and files finalized city budgets and may issue copies to state auditor; distributes public copies as requested. Accepts, countersigns and certifies in behalf of the city all summons, lawsuits, and served notices; issues orders, answers, responses, etc., which are deemed final and conclusive according to state regulations; receives and processes claims of injury, personnel action appeals, etc. and certifies decisions of appeal board(s).
    • Subdivision Plats & Applications: Assist with monitoring the submission of plats; determine proper signature authorization; ensure timely filing of plats with county recorder; maintains copies of city plats and maps; coordinates with Engineering and Planning on plat review timelines and requirements. Shepherds application process for Development Review Committee, performs initial plan checking and staff review to ensure compliance with zoning regulations and standards; maintains records of all special impr vement districts (SID's), special assessment areas (SAA's), rural development area's (RDA's