Deputy Finance and Administration Manager

PHYTEC America is a leading designer, manufacturer and supplier of embedded System on Modules (SOMs) and miniature industrial computers. As a subsidiary of PHYTEC Technologie Holding AG (Germany), the company provides insert‑ready hardware, Linux and Android software Board Support Packages (BSPs), and design services used in supercomputers, EV systems, robotics, medical devices, edge compute engines, enterprise infrastructure, renewable energy, automation, and more.

Responsibilities

• Business Administration
  • Oversee Administrative/Bookkeeping Assistant and provide coverage as needed.
  • Conduct company meetings, record information, and distribute meeting minutes.
  • Renew licenses, annual reports, and other state requirements.
  • Renew commercial insurance policy.
  • Renew and oversee credit insurance policy renewals and customer credit coverages; monitor and mitigate business risk.
• Finance
  • Oversee accounts receivable & accounts payable, handling foreign currency hedges, spot buys, currency conversion, and ACH transactions.
  • Administer bank accounts, perform daily transactional reviews, and manage annual credit renewals.
  • Maintain Chart of Accounts/Classes and reconcile statements & general ledger.
  • Prepare financials for federal and state tax returns and handle select state returns.
  • Handle quarterly reporting (consolidated and single‑entity) including profit & loss, balance sheet, and other reports.
  • Provide financial reports to the German parent company for consolidated statements.
  • Create and oversee the annual budget.
  • Manage assets and inventory adjustments.
  • Maintain internal standard operating procedures and ensure adherence to GAAP.
• Human Resources
  • Onboard and offboard employees; maintain employee records.
  • Handle visa requirements.
  • Process payroll reports and verify payroll accuracy from external CPA.
  • Administer and enforce employee policies.
  • Adhere to legal requirements and best practices.
• Property Management
  • Oversee property manager.
  • Ensure lease renewals and manage collection/changes in rent and property management fees.

Qualifications

• 4‑year degree in accounting or business administration with 5 years of accounting experience, or 10 years of accounting experience with understanding of human resources and business administration.

Skills

• QuickBooks or other ERP systems.
• Jira and Confluence or comparable collaboration tools.
• Slack, Teams, or other messaging platforms.
• BambooHR or similar HR software.
• Avatax or other sales‑tax software, or a solid understanding of sales tax.
• Microsoft Office suite (Excel, Word, Outlook).
• Self‑starter with strong attention to detail, ability to multitask, and high ownership.

Benefits

• 100 % company‑paid premiums for medical, vision, and dental insurance for employee and dependents (40 + hour employee).
• 100 % company‑paid premiums for long‑term disability insurance (30 + hour employee).
• 401(k) plan with up to 4 % employer match.
• Generous, front‑loaded vacation and sick leave.
• Up to 3 weeks supplemental benefit payment for approved WA State family/medical leave.
• Monthly cell‑phone and gym stipends.
• Generous paid holidays and a week‑long holiday break.

Pay

Base salary range: $85,000 – $115,000 annually (actual offer considers education, experience, and other factors). Additional compensation includes a discretionary bonus plan.

Schedule

Full‑time, Monday – Friday, 8 am – 5 pm (flexible). Minimum schedule: 40 hours per week.

Location

Bainbridge Island, WA – in‑office position.