Deputy Facilities Portfolio Manager

Job Summary

General Atomics (GA), and its affiliated companies, is one of the world’s leading resources for high-technology systems development ranging from the nuclear fuel cycle to remotely piloted aircraft, airborne sensors, and advanced electric, electronic, wireless and laser technologies. We have an exciting opportunity for a Deputy Facilities Portfolio Manager based in Adelanto, CA.

Portfolio Support and Coordination

• Support Facilities Portfolio Managers in day-to-day operations, including attending meetings, tracking action items, and following up on tasks.
• Maintain a working knowledge of assigned buildings, including open issues, work orders, ongoing projects, and routine maintenance activities.
• Aid in developing and maintaining schedules, status reports, and presentations for leadership and customers.

Operational Oversight

• Monitor and help manage work requests in the Work Request Management System (e.g., ServiceNow, SAP) to ensure timely response and resolution.
• Cook up coordination with Operations, Project Implementation, ENVS, EHS, Procurement, Security, and other support functions to resolve issues and support facility needs.
• Help ensure operational activities comply with applicable laws, regulations, company policies, and safety requirements.

Project Administration

• Aid in planning, scheduling, and coordinating facilities projects to meet milestones and completion dates.
• Analyze project plans and data to help ensure delivery requirements are met and stakeholders remain informed.
• Support the preparation and maintenance of project documentation, including scopes of work, budgets, schedules, and progress reports.

Analysis, Reporting, and Communication

• Analyze data and issues, and work with Portfolio Managers, line managers, and clients to develop and recommend solutions.
• Prepare clear and accurate reports, dashboards, and presentations.
• Draft and distribute communications related to facilities operations and projects to internal customers and stakeholders.
• Represent the facilities organization in internal meetings and, as needed, in external interactions with vendors and service providers.

Backup and Leadership Support

• Provide backup coverage for Facilities Portfolio Managers during absences to ensure continuity of services and communication.
• Provide guidance to support staff or less experienced team members as requested.
• Maintain strict confidentiality of sensitive information.

Other Responsibilities

• Perform other duties as assigned.
• Work safely in accordance with established operating procedures and practices.
• Observe all applicable laws, regulations, and company obligations when conducting business on behalf of the company.