Deputy Executive Director, Facilities Procurement Strategy, DCP - 26310

Responsibilities

• Drives excellence in procurement service to students and schools by anticipating and supporting the Executive Director in the thoughtful and strategic management of the procurement portfolio to maximize outcomes.
• Develops a feedback loop with the client offices and schools, as well as DCP’s Procurement Operations team, to ensure successful and optimized implementation of the procurement process.
• Works closely with and anticipates the needs of their client offices and schools. The primary client office is Division of School Facilities (DSF), but other related clients include Space Management and the Office of Emergency Planning & Response (EPR).
• Serves as lead staffing strategist and advocate for the team, working closely with the Senior Director of Administrative Operations to create career trajectories and growth opportunities for staff.
• Supports the Executive Director in the management of all team members, providing or arranging for professional development and acting as the team lead on disciplinary and other staffing issues.
• Directly manages the team as they track all procurements and work with the directors and their teams to develop a strategy for each active contract and upcoming solicitation.
• Maintains a deep understanding of their client offices and schools’ procurement portfolios and their needs from their vendors to successfully implement initiatives and required work.
• Manages the project managers as they create and implement procedures to systematically review active contracts to determine recommendations for rebids or new procurements, limiting unnecessary renewals and extensions to maximize M/WBE participation and obtain the best discounts and value for NYCPS.
• Works with the Senior Director, Data & Systems to collect data and develop reports to drive outcomes – both for the portfolio’s procurement strategic vision as well as accountability for team members.
• Guides and supports team members to provide best-in-class customer service to client offices and schools, providing professional development were warranted and/or requested. Supports the Executive Director in identifying where personal intervention may be required to maintain a healthy relationship with a client.
• Engages with cross-functional teams to integrate Environmental Health and Safety considerations into business operations, facility design, and process improvements.
• Serves as a liaison with regulatory agencies, industry groups, and community stakeholders on Environmental Health and Safety related matters.
• Constantly reevaluates processes and procedures, developing recommendations and briefing materials for senior leadership on reducing cycle time and adjusting best practices and process improvements.
• Operationalizes the strategy for large-scale procurements involving the acquisition of goods and services, which constitutes over 300 contracts annually for this portfolio.
• Establishes procedures for administration of contract and procurement activities, such as solicitation, awarding and processing of bids and contracts, and effecting contract changes and modifications and ensures compliance from team members.
• Oversees the coordination, planning and implementation of contract and procurement activities from pre-solicitation to award and registration, including drafting and/or reviewing Request for Bids, Request for Proposal, and other sourcing methods, conducting responsibility/responsiveness determinations, performance evaluations, and managing other procurement-related documents.
• Supports the Executive Director in the management of procurement staff as they engage in activities involving major procurement and contracting functions, specifications for services, and negotiations of prices, terms and conditions with vendors, contractors, and suppliers.
• Advises staff on procurement operations matters, including requirements by laws, City administrative requirements, and Comptroller’s Office policies and procedures regarding purchasing/contracting operations; disseminates alerts and updates as to developments in procurement-related law; recommends and oversees training for procurement staff and develops training guides.
• Implements best practices for increasing contracting opportunities for Women and Minority owned Business Enterprises (M/WBE).
• Ensures monitoring, tracking, and reporting as well as preparation of briefings for senior leadership.
• Serves as a subject matter expert regarding contract management training.
• Ensures that timelines are met for deliverables.

Qualifications

• A baccalaureate degree from an accredited college and four (4) years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or
• A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.
• Possession of an acceptable professional procurement certification may be substituted for up to one (1) year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.
• Note: Certified Purchasing Manager (CPM) lifetime certification preferred.
• NIGP Certified Public Purchasing Buyer (CPPB) certification preferred.
• Negotiation skills preferred.
• Five (5) or more years of prior leadership experience in a large educational setting preferred.
• Familiarity with NYCPS specific systems including FAMIS, COGNOS, CTS & CPS preferred.
• Attentive to detail preferred.